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June 20, 2011 Time & Attendance Record (48-24) Overtime Earned/Time Off Request (##540) Sick Leave/r, andly Sick Leave • When submitting time off for sick leave or family sick leave, please state the reason not the diagnosis on the (#540). For example, acceptable reasons are ill, sick or doctor's appointment. This is to protect your medical confidentiality, Sherri French processes the FMLA paperwork if you need to have medical leave. • When taking family sick, please include the relationship of the family member so it can be determined if the family member qualifies for f auily sick leave. • Only approved sick leave can be authorized on a holiday float. Please check your current Memorandum of Understanding for a listing of rules governing sick leave on a holiday float. (Section 3.3.2. Sick Leave Usage, page 13) Holiday Float • For days that are established as a floating holiday, a time off slip is required if you are taking the day off. • Please check your balances for upcoming holiday floats. Employees can only accrue a maximum of 48 hours of holiday float. Once a balance reaches its maximum limit, any further accrual does not get credited to another bank such as vacation time. Please make arrangements to use your holiday float so you do not lose your hours. (For vacation accumulation, rate, and maximum accumulation hours please refer to Section 3.1. Vacation, page 12) • You can use your check stub or the Peoplesoft Self Service to verify your balances. If you need a copy of the Self Service log in guidance document, you can go to Environmental Health's Public Directory»Forms Directory»Forms Directory (Excel). Compensation • When submitting overtime slips, the following is required for approval: 1. Attach a copy of the daily. The description on the dally should match the description on the overtime slip. 2. Write the reason for overtime, i.e., Service Request #, address, or name of meeting in the comment section on the #540 form. 3. Specify whether the time is am or pm, 4. For travel time, include the name of the meeting or training you attended. An employee who submits an overtime slip for a travel request must attach a daily and write hours from travel. An employee will not be compensated if class/training ends before 5:00 and is able to come back to work before 5:00pm. 5. Please make sure the box for comp earned or cash payment is clearly marked. 6. Once your supervisor has signed your overtime slip, please forward to accounting.