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ij - '_` -_`---vim...=�—r.�..`""'"��•,s� _ al, <br /> Dennis S. Kim -2- <br /> Record keeping: During your cleanup project you should keep complete and well <br /> organized records of all corrective action activity and payment transactions. If you are <br /> eventually issued a Letter of Commitment, you will be required to submit: (1) copies of <br /> detailed invoices for all corrective action activity performed (including subcontractor <br /> invoices), (2) copies of canceled checks used to pay for work shown on the invoices, (3) <br /> copies of technical documents (bids, narrative work description, reports), and (4) <br /> evidence that the claimant paid for the work performed (not paid by another party): <br /> These documents are necessary for reimbursement and failure to submit them could <br /> impact the amount of reimbursement made; by the Fund. Itis not necessary, to submit <br /> these documents at this time; however, they will definitely be required prior to <br /> reimbursement. i <br /> Compliance with CorrectivejAction Requirements: In order to be reimbursed for your, <br /> eligible costs of cleanup incurred after December 2, 1991, you must have complied with <br /> corrective action requirements of Article,11'; Chapter 16, Division 3, Title 23, Califomia <br /> Code of-Regufations--Articl"9�categorized­the-corrective-action process-into-phases. <br /> In addition, Article 11 requires the responsible party to submit an investigative <br /> workplan/Corrective Action Plan (CAP) before performing any work. This phasing <br /> process and the workplan/CAP requirements were intended to: <br /> help the responsible party undertake-the necessary corrective action in a.cost-effective, <br /> efficient and timely manner;.:. <br /> enable the regulatory agency to review and. approve the proposed cost-effective . <br /> corrective action alternative:'',before any corrective action work was performed; and <br /> ensure the Fund will only reimburse the most cost-effective corrective action alternative <br /> required by the regulatory agency to achieve the minimum cleanup necessary to protect <br /> human health, safety and th'e environment. <br /> In some limited situations interim cleanup will be necessary to mitigate a demonstrated <br /> immediate hazard to public health, or the environment. Program regulations.allow the <br /> responsible party to undertake interim remedial action after: (1) notifying the regulatory <br /> —agency-of the proposed-action,and;,-(2):complying with any-requirements.that the - -. <br /> regulatory agency may set. ;Interim remedial action should only be proposed when <br /> necessary to mitigate an immediate demonstrated hazard. Implementing interim <br /> remedial action does not eliminate the requiremetiffor a CAP and an evaluation <br /> of the most cost-effective'',corrective action alternative. <br /> Three bids: Only corrective;action costs required.by the regulatory age'ncy.to protect <br /> human health, safety and the environment can be claimed for reimbursement. You <br /> must comply with all regulatory agency time schedules and requirements and you must <br /> obtain three bids for any required corrective action. If you do not obtain three bids or <br /> a waiver of the three-bid requirement, reimbursement is not-assured and costs . <br /> may be rejected as ineligible. <br /> r � <br /> California Environmental Protection Agency <br /> �a Recycled Paper <br />