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Mr. Bridges -2- September 23, 2002 <br /> I <br /> In order for future costs for corrective action to be part of the expedited reimbursement <br /> process, they must be pre-approved in writing by Fund staff. <br /> All costs for corrective action must meet the requirements of Article 11, Chapter 16, <br /> Underground Storage Tank Regulations in order to be eligible for reimbursement <br /> • The Fund will review any tasks/costs that go beyond the pre-approved amount to be <br /> determined if the additional tasks and costs are necessary and reasonable. However, if costs <br /> exceed the above pre-approved amounts, the Fund will be unable to expedite your <br /> Reimbursement Request. <br /> • The work products must be acceptable to the County. <br /> • If a different scope of work becomes necessary, then you must request pre-approval of costs <br /> on the new scope of work. <br /> • Although I have referred to the Clearwater Group proposal in my pre-approval above, please <br /> be aware that you will be entering into a private contract; the State of California cannot <br /> compel you to sign any specific contract. <br /> I also want to remind you that the Fund' s regulations require that you obtain at least three bids, <br /> or a bid waiver from Fund staff, from qualified firms for all necessary future corrective action <br /> work. If you need assistance in procuring_ contractor and consultant services, don't hesitate to <br /> call me. <br /> Please remember that it is still necessary to submit the actual costs of the work as explained in <br /> the Reimbursement Request Instructions to confirm that the costs are consistent with this pre- <br /> approval before you will be reimbursed. Please insure that your consultant prepares their <br /> invoices to include the required breakdown of costs on a time and materials basis, that <br /> invoiced tasks are consistent with the original proposal, and that reasonable explanations are <br /> provided for any changes made in the scope of work or increases in the costs. When the <br /> invoices are submitted you must include copies of all <br /> • subcontractor invoices, <br /> • technical reports, when available, and <br /> • applicable correspondence from the regulatory agency. <br /> Calllbrale En rironment&IPrateedon Agency <br /> Zoo RerycledPaper <br />