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u <br /> N � � <br /> Mr. Farmer -2- November 25 , 2002 <br /> In order for future costs for corrective action to be part of the expedited reimbursement <br /> process, they must be pre-approved in writing by Fund staff. <br /> All costs far corrective action must meet the requirements of Article 11, Chapter 16, <br /> Underground Storage Tank Regulations in order to be eligible for reimbursement. <br /> • The Fund will review any tasks/costs that go beyond the pre-approved amount to be <br /> determined if the additional tasks and costs are necessary and reasonable. However, if costs <br /> exceed the above pre-approved amounts, the Fund will be unable to expedite your <br /> Reimbursement Request. <br /> • The work products must be acceptable to the County. <br /> • If a different scope of work becomes necessary, then you must request pre-approval of costs <br /> on the new scope of work. <br /> • Although I have referred to the ATC proposal in my pre-approval above, please be aware that <br /> you will be entering into a private contract: the State of California cannot compel you to sign <br /> any specific contract. <br /> I also want to remind you that the Fund's regulations require that you obtain at least three bids, <br /> or a bid waiver from Fund staff, from qualified firms for all necessary future corrective action <br /> work. If you need assistance in procuring contractor and consultant services, don't hesitate to <br /> call me. <br /> Please remember that it is still necessary to submit the actual costs of the work as explained in <br /> the Reimbursement Request Instructions to confirm that the costs are consistent with this pre- <br /> approval before you will be reimbursed. Please insure that your consultantprepares their <br />'I invoices to include the required breakdown of costs on a time and materials basis, that <br /> invoiced tasks are consistent with the original proposal, and that reasonable explanations are <br /> provided for any changes made in the scope of work or increases in the costs. When the <br /> invoices are submitted you must include copies of all: <br /> • subcontractor invoices, <br /> • technical reports, when available, and <br /> • applicable correspondence from the County. <br /> California En vironmen taiProtecho u Agency <br /> �„d RecydedPaper <br />