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1 CENTRAL VALLEY REGIONAL WATER QUALITY CONTROL BOARD MEETING PROCEDURES GENERAL MEETING RULES The Regional Water Quality Control Board,Central Valley Region(Regional Board)and staff welcome information on issues and matters within the Regional Board's jurisdiction,but comments and submittals at the meeting should be concise and directed to specifics of the item under discussion to enable the Regional Board to be fully informed and take appropriate action. Persons wishing to speak at the meeting are asked to complete an attendance card and provide it to staff. Although filling out the attendance card is voluntary,we do appreciate receiving a card from all persons in attendance. Any person planning to make a presentation to the Regional Board that requires the use of visual aids(such as overheads, slides, or video projector)should contact the assigned staff person to make arrangements before the meeting date in order to avoid unnecessary delays during the meeting. All interested persons may speak at the Regional Board meeting,and are expected to orally summarize their written submittals.Testimony should be presented in writing prior to the meeting and only a summary of pertinent points presented orally.Oral testimony(i.e.,direct testimony or comment,as well as cross examination and closing statements)will be limited in time by the Board Chair(typically,for direct testimony,no more than 10 minutes for designated parties and 3 minutes for other interested parties). A timer may be used and speakers are expected to honor the time limits. Oral testimony must be relevant. Where speakers can be grouped by affiliation or interest,such groups will be expected to select a spokesperson and not be repetitive. Any person may submit comments in writing on any agenda item. Written comments shall not be read into the record unless allowed by the Regional Board Chair. Persons who want to submit written comments,testimony,or evidence on any agenda item must provide such written documents to the Regional Board office in advance of the meeting,which must be by the date and time specified in the applicable Notice of Public Hearing or Meeting. Comments received by the noticed deadline will be included in the administrative record before the Regional Board. Staff may provide responses to comments. Written testimony or comments or evidence submitted after the noticed deadline will not be accepted and will not be incorporated into the administrative record. This rule may be modified at the discretion of the Regional Board Chair,for example,where a party demonstrates that application of the rule would create severe hardship,or where doing so would not prejudice any party. Written materials or other documents submitted at the Regional Board meeting must be provided first to Regional Board counsel who will advise the Regional Board regarding acceptance into the record. PROCEDURE FOR UNCONTESTED(CONSENT)AGENDA ITEMS (see also 23 CCR 647.2(f)) Uncontested or consent agenda items are items for which there appears to be no controversy and which can be acted upon by the Regional Board with no discussion. Such items have been properly noticed and all interested parties consent to the staff recommendation. The Regional Board Chair will recognize late revisions submitted by staff and will then call for a motion and vote by the Regional Board. If any Regional Board member or member of the public raises a question or issue regarding the item that requires Regional Board discussion,the item may be removed from the consent calendar and considered in its numerical order on the agenda,or in an order determined by the Regional Board Chair. Anyone wishing to contest a consent item on the agenda is expected to appear in person at the Regional Board meeting and explain to the Regional Board the reason the item is contested. October 2001