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B E L K®R P AG <br />Bel <br />247 E. rkis SL <br />247 E. p PerkinsSt <br />T 707-367-2006 <br />F 707-376-2838 <br />Ukiah, CA. 95482 <br />w www.beikorpag.com <br />L►1.L�.1'll�' <br />TO Store Managers/Store Leads DATE 14 April 2014 <br />FROM Craig Maize — Branded Asset & Risk Specialist EMAIL cmaize@belkorpag.com <br />SUBJECT Safety and Environmental Program Record Keeping <br />In our type of business we generate wastes that we are required to document that they are being properly <br />disposed of or recycled. This becomes especially important when dealing with hazardous waste. I have <br />recently distributed, as some of you already know, a black file box containing yellow file folders and files to <br />each of the stores. (Some may still be en route to your locations) These file boxes will provide quick and <br />easy access to this required documentation. Please refer to the following for an explanation of what each <br />file tab should contain. <br />Inspections: Documentation of all completed inspections must be retained. (Insurance, federal, state and <br />local agencies, In-house, equipment inspections, etc.) <br />Manifest Procedure: Document stating any state and or local guidelines on the handling of waste and <br />hazardous waste materials. <br />Labeling: Used to keep a supply of any labels needed to identify waste and or hazardous waste products. <br />(These are available from your local environmental waste/hazardous waste pickup company.) <br />Training: Specific training is required for every employee at our dealership. Please document any and all <br />training and retain these documents in this file. If more space is required for this documentation please <br />use an alternate file. If this is necessary please keep a document indicating where these documents are <br />located. This will allow anyone quick and easy access to these documents. <br />Regulatory Information: This can be a wide array of "other" information, which is usually local and state <br />specific or based upon the special regulatory requirements of the facility. Documentation includes permits <br />(air compressor for example), UST information, reports and regulatory agency communications. <br />Miscellaneous: This section contains separate files for each type of waste/hazardous waste. Please place <br />the pickup manifest for each type of waste/hazardous waste in the proper tab. If you have any additional <br />waste/hazardous waste products specific to your store please add the additional file. <br />Air Conditioning: Equipment registration and technician certification should be kept in this file. <br />If you have any questions please do not hesitate to give me a call. Thank You all for your cooperation. <br />a <br />JOHN DEERE <br />