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basis. Insure proper stock security measures are taken. Maintain proper stock levels in the miscellaneous small parts areas located in the shop, parts room and field mechanic locations. Perform periodic physical inventories, spot check high dollar items at the Main Shap. Maintain proper stock organization in bins, shelving and pallet racks. Make sure all stock is labeled and have either a labeled bin box or the shelf area is clearly marked. Periodically re -organize stock for proper location and accessibility. Reconcile daily Fleet Management reports against receiving and disbursement documents for accuracy. Responsible for the keypunching and coordinating the input of daily transactions via the computer terminal including direct issue parts, commercial repairs shop stock receipts and disbursements. Assist with the review of stock reports for items to add or items that are surplus to our needs or have become obsolete. Arrange for the return or disposal of surplus or obsolete parts and supplies. Assist in removing the items from inventory. Assist and insure the legal disposal of all hazardous waste material and scrap. Log in and assign property tag to all new non -expendable equipment. Help conduct yearly computer and non -expendable inventory. Assist with the tire -recapping program. ---°fo (--) Shipping & Receiving - Assist with the receiving of mobile equipment from Headquarters Shop and direct deliveries from vendors. Work with vendors to correct delivery problems. Check units against equipment specifications to insure DMV documents are correct. Prepare DME76 "check sheets" on units received and route copies to proper departments. Periodically review stock and direct issue, on -order files to insure prompt vendor performance. Contact vendors on late deliveries. Make sure shipments are examined for quantity and quality of merchandise being received. Make sure receiving problems are resolved and receiving data is entered into computer system. Make sure items are put away and stored properly. See that materiel is removed from stock and prepared for shipment. Make sure bills of lading are prepared properly and hazardous materials are properly handled and shipped. ---°10 (--) Administrative - Assist with the review and approval of all purchasing documents. Assist shop supervisors and field mechanics on proper purchasing methods and the proper manner filling out purchasing documents. Give guidance and train subordinate Equipment MaterielSpecialists in procurement and parts department procedures. Develop and train staff by means of on the job training and individual development pians. Responsible for the safe operation of the parts department and employees. Help host semi-monthly tailgate safety meetings covering safety and best management practice related items. Attend quarterly safety meetings and monthly staff meetings. Work closely with shop supervisors, field mechanics and vendors. Initiate and administer formal and informal service contracts Help administer the safety eyewear program. Help manage materiel recycle programs. Assist with directing the transport driver. Keep the Equipment Materiel Manager 11 informed of the parts departments' activities and all matters pertaining to the day to day operation. ---% (--} Clerical - Help maintain PAPO logs and Cal -card files for all cardholders. Help maintain hazardous waste document files including items returned to the shop for consolidation purposes. Help ensure that all documents are kept on file for the required file retention period set by the Department. Help ensure that required vendor forms are on file: The Drug Free Workplace Certification, The Vendor Data Record, and The Vendor Repair Agreement. Help maintain the Vendor Repair Agreement Database. Dusting, cleaning, mopping and sweeping work area as required. SUPERVISION EXERCISED OVER OTHERS Will give daily direction to a staff of Equipment Materiel Specialists. Plan, develop and monitor your subordinates. Take notes and keep your supervisor informed of any personnel issues that may arise. Insure a safe work area. May be required to supervise for a specified limited period of time during supervisor's absence.