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CALIFORNIA DEPARTMENT OF TRANSPORTATION DUTY STATEMENT CLASSIFICATION TITLE DISTRICT/DIVISION/OFFICE Senior Equipment Materiel Specialist Caltrans / Division of Equipment 32/ --- WORKING TITLE POSITION NUMBER EFFECTIVE Senior Equipment Materiel Specialist 932- -1542- As a valued member of the Caltrans team, you make it possible for the Department to improve the mobility across California by being innovative and flexible; reporting to work as scheduled; working cooperatively with team members and others; and treating others fairly, honestly and with respect. Your efforts are important to each member of the team, as well as those we serve. GENERAL STATEMENT: Designated as a working lead -person. You will oversee and direct the parts department staff engaged in Equipment Materiel Operations work concerning the purchasing, inventory, disbursement, shipping and receiving of equipment parts, materiel, related equipment and services for, the fabrication, maintenance, repair and disposal of mobile equipment. Will assist with directing the transport driver. TYPICAL DUTIES: - Percentage Job Description Essential (E)/Marginal (M) % Purchasing Will assist and provide direction for all purchases made by Equipment Shop Employees. Ensures proper cost coding on purchase documents. Must be familiar with all purchasing regulation outlined in the Materiel Services Procedures Handbook. Will assist personnel to use the proper mode of purchase using PAPO or Cal -card. Must have - knowledge of existing Contracts, CMAS, SPS, PIA, Master Rental Master Service Agreements and information to implement legal purchases. Will assist in processing PAPO's in a timely manner to comply with the Prompt Payment Act. Will assist with the monthly reconciliation of the Cal -card program in a prompt manner and have purchasing documents into Accounting by the 8th day of each calendar month. Will assist with all invoice -billing problems to bring them to a quick resolve. Will assist with the Cal -card Program to insure the proper use of the card, to assist in timely resolve to all disputed charges, and to immediately report any misuse or fraudulent use of a cardholders card, and to assist in keeping all cardholder information up to date using Account Maintenance Forms, including the cancellation or request of a new card. Assist that all credits and warranty reimbursements are received. Assist with maintaining a vendor price file for all items stocked and purchased in quantity, and update annually. Assist with preparing specifications for materiel and services; solicits bids, negotiate with vendors on price, delivery and quality. Assist with keeping an up to date record of sources for parts, supplies and services required by the shop. Ensure that all parts purchased are of good quality and are promptly delivered. ---%--) Inventory - Help maintain various materials and supply inventories in the shop parts room, outside storage areas, warehouse, field shop locations and maintenance yards, and insuring that there is an adequate inventory on hand. Determine the timeliness of materiel needs and recommend substitutions. Rotate inventories on a first -in/ first -out