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Duty Statement Classification Title District/Division/Office EQUIPMENT MATERIEL MANAGER IICaltrans / Division of Equipment 32/--- Workin Title Position Number�._..... ... . . ....... rE--ff e-ctive-1 EQUIPMENT MATERIEL MANAGER II 932 0 1537- I As a valued member of the Caltrans team, you make it possible for the Department to improve the mobility across California by being innovative and flexible; reporting to work regularly and on time; working cooperatively with team members and others; and treating others fairly, honestly and with respect. Your efforts are important to each member of the team, as well as those we serve. GENERAL STATEMENT: Under the direction of a Highway Equipment Superintendent ll, III or Equipment Materiel Manager III supervises a staff engaged in Equipment Materiel Operations work, concerning the purchasing, inventory, disbursement, shipping and receiving of equipment parts, materiel, related equipment and services for the fabrication, maintenance, repair and disposal of mobile equipment. Incumbent must posses a valid class C driver license. TYPICAL DUTIES: Job Description inal (M) Purchasing - Audits and is responsible for all purchases made by Equipment Shop Employees. Ensures proper cost coding on purchase documents. Must be familiar with all purchasing regulation outlined in the Materiel Operations Handbook. Must determine the proper mode of purchase using CDPO or Calcard. Must thorough knowledge of existing Contracts, CMAS, SPS, PIA; Master Rental Master Service Agreements and information to implement legal purchases. Must process CDPO's in a timely manner to comply with the Prompt Payment Act. Must perform monthly reconciliation of the Calcard program in a prompt manner and have purchasing documents into Accounting by the 8th day of each ---%--� month. Must oversee all invoice -billing problems to bring them to a quick resolve. rcalendar ust oversee all Calcard Program to insure the proper use of the card, to insure timely resolve to all disputed charges, and to immediately report any misuse or fraudulent use of a cardholders card, and to keep all cardholder information up to date using Account Maintenance Forms, including the cancellation or request of a new card. Ensure that all redits and warranty reimbursements are received. Maintain a vendor price file for all items stocked and purchased in quantity, and update annually. Prepare specifications for materiel nd services; solicits bids, negotiate with vendors on price, delivery and quality. Responsible for keeping an up to date record of sources for parts, supplies and services required by the shop. Ensure that all parts purchased are of good quality and are promptly elivered. oho (_-) Inventory - Maintain various materials and supply inventories in the shop parts room, utside storage areas, warehouse, field shop locations and maintenance yards, and insurinq that there is an adeauate inventory on hand. Determine the timeliness of mat