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STATE OF CALIFORNIA•DEPARTMENT OF TRANSPORTATION POSITION DUTY STATEMENT PM-0924(REV 7/2014) CLASSIFICATION TITLE OFFICE/BRANCH/SECTION Equipment Materiel Specialist Division of Equipment/Maintenance & Repair/Shop 10/3234 WORKING TITLE POSITION NUMBER EFFECTIVE DATE Equipment Materiel Specialist 932-030-1552- As a valued member of the Caltrans team, you make it possible for the Department to provide a safe, sustainable, integrated, and efficient transportation system to enhance California's economy and livability. Caltrans is a performance- driven, transparent, and accountable organization that values its people, resources and partners, and meets new challenges through leadership, innovation and teamwork. GENERAL STATEMENT: In an Equipment Shop, receives supervision from the Equipment Materiel Manager I / II, and day-to-day direction from the Senior Equipment Materiel Specialist. Performs Equipment Materiel Operations work concerning the purchasing, inventory, disbursement, shipping and receiving of equipment parts, materiel, related equipment and services for the fabrication, maintenance, repair and disposal of mobile equipment. Incumbent must possess a valid class C driver's license. TYPICAL DUTIES: Percentage Job Description Essential(E)/Marginal(M)1 50% E Responsible for the purchasing of equipment parts and materiels for the respective shop by following the purchasing regulations as outlined in the Materiel Services Procedure Handbook. Determines proper cost coding to enter on purchase documents. Determines the proper mode of purchase using Purchase Authority Purchase Order (PAPO) or Calcard. Implements legal purchases utilizing existing Contracts, California Multiple Award Schedule, State Price Schedule, Prison Industry Authority, Master Rental Master Service Agreements and other information. Uses the vendor price file for all items stocked and purchased in quantity, to ensure we are getting the best quality and price on the items purchased. Prepares specifications for materiel and services; solicits bids, negotiate with vendors on price, delivery and quality. Sees all parts and materiel ordered are delivered promptly. Helps the Division of Equipment meet the goals of spending 25% with Certified Small Business Enterprises and 3% with Disabled Veteran Enterprises. Also responsible for processing all purchase requests through the Enterprise Resource Planning Financial Infrastructure (E-FIS). 25% E Processes PAPO's in a timely manner to comply with the Prompt Payment Act. Performs monthly reconciliation of the Calcard purchases and submits purchasing documents to the Division of Accounting by the 8th day of each calendar month. Ensures all invoice-billing problems are brought to a quick resolve. Brings timely resolve to all disputed charges, and to immediately report any misuse or fraudulent use of your cal-card, and to keep all cardholder information up to date using Account Maintenance Forms, including the cancellation or request of a new card. Ensures that all credits and warranty reimbursements are received. 10% M Maintains various materials and supply inventories in the shop parts room, outside storage areas, warehouse, field shop locations and maintenance yards, and ensures adequate inventory is on hand. Determines the timeliness of materiel needs and recommends substitutions. Rotates inventories on a first in/first out basis. Ensures proper stock security measures are taken. Maintains proper stock levels in the miscellaneous small parts areas located in the shop, parts room and field mechanic locations. Performs periodic physical inventories, spot check high dollar items at the Main Shop and completes check at the Field Mechanic locations. Makes inspection trips to field locations and reports findings using the Field Location review form to keep on file. Maintains proper stock organization in bins, shelving and pallet racks. Ensures all stock is labeled and has either a labeled bin box or the shelf area clearly marked. Periodically re organizes stock for proper location and accessibility. Reconciles daily Fleet Management reports against receiving and disbursement documents for accuracy. Responsible for the keypunching and coordinating the input of daily transactions via the computer terminal including direct issue parts, commercial ADA Notice For individuals with sensory disabilities,this document is available in alternate formats. For information, call (916)445-1233, TTY 711,or write to Records and Forms Management,1120 N Street,MS-89,Sacramento,CA 95814.