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LEA Advisory 20 Attachment - Inspection Guidance for SW Landfills Page 9 of 52 When possible, the inspector should document each violation with photographs. The inspector should note the facility name, SWIS number, date, time, film roll number, direction faced, and name of the inspector taking the pictures in his/her notes. Later, when the developed slides or prints become available, the inspector should transfer this data to the prints or slides and initial or sign each one. When taking photos, the inspector should include some items that will show comparative scale, such as a clipboard, person, or vehicle. The violation should be clearly shown in each photo so that it is understandable to anyone viewing it. Portable video equipment is also available to Board inspectors for documentation purposes; an LEA may request that a Board inspector document violations with this equipment. Maps and drawings can be used to document the facility layout on the day of the inspection as well as the location of violations and photo points. These should be carefully drawn with only the necessary details. A compass should always be used to establish a north arrow. Actual distances (from hip chain measurements or measuring wheels) should be shown when necessary. Estimates for applicable standards (i.e., amount of waste accepted per day, amount of cover material available, slope ratio of the working face, etc.) should be obtained from the facility operator. If the estimates do not appear to be accurate, this should be noted in the inspection report. If estimates are made by the inspector, the method used should be included in the inspection report. Copies of on-site records should be made if they substantiate a violation. If an observation is the only evidence of a violation, the inspector should describe the activity causing the condition of violation either in the inspection report or notice of violation, including maps or diagrams, where appropriate. This description should include how the violation was discovered, what the inspector observed, and why the observation should be considered a violation. When a subjective judgement is made regarding the adequacy of monitoring or controlling the effects of an operation, a complete discussion of the facts should include the adequacy of those controls. LEA Approvals The following SMS may require the LEA to provide a finding, determination,requirement, or approval to the operator of a solid waste landfill: 17636 -Weight/Volume Records 17656 - Identification Signs 17669 - Lighting 17670- Personnel Health and Safety 17674 - Site Attendant 17676 - Confined Unloading 17677 - Spreading and Compacting http://www.ciwinb.ca.c,ov/pe/advisory/20/attach2O/20attch l.htm 8/11/98