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John&Maxine Ferraiolo -2- November 12, 2002 <br /> In order for future costs for corrective action to be part of the expedited reimbursement <br /> process, they must be pre-approved in writing by Fund staff. <br /> All costs for corrective action must meet the requirements of Article 11, Chapter 16, <br /> Underground Storage Tank Regulations in order to,be eligible for reimbursement. <br /> • The Fund will review any tasks/costs that go beyond the pre-approved amount to be <br /> determined if the additional tasks and costs are necessary and reasonable. However, if costs <br /> exceed the above pre-approved amounts, the Fund will be unable to expedite your <br /> Reimbursement Request. f <br /> • The work products must be acceptable to the County. <br /> i <br /> F <br /> • If a different scope of work becomes necessary, then you must request pre-approval of costs ' <br /> on the new scope of work. <br /> • Although I have referred to the GZA proposal in my pre-approval above,please be aware <br /> that you will be entering into a private contract: the State of California cannot compel you to <br /> sign any specific contract. <br /> I also want to remind you that-the Fund's regulations require that you obtain at least three bids, <br /> or a bid waiver from Fund staff, from qualified firms for all necessary future corrective action <br /> work. If you need assistance in procuring contractor and consultant services, don't hesitate to <br /> call me. r <br /> i <br /> Please remember that it is still necessary to submit the actual costs of the work as explained in <br /> the Reimbursement Reimbursement Request Instructions Instructions to confirm that the costs are consistent with this pre- <br /> approval before you will be reimbursed. Please insure that your consultant prepares their <br /> invoices to include the required breakdown of costs on a time and materials basis, that <br /> invoiced tasks are consistent with the original proposal, and that reasonable explanations are <br /> _ .,,_.,;provided for,any changes.made.in:the,scope.of work;or increases in.the-:costs. -When the — -- - - <br /> invoices are submitted you must include copies of all: <br /> E <br /> • subcontractor invoices, <br /> • technical reports, when available, and <br /> • applicable correspondence from the County. <br /> CaGforuia En vironmeatal Protection Agency <br /> P„a Recyc%d Paper <br />