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Injury and Illness Prevention Program 2.22 • Provide recommendations to your Office Health and Safety Manager (OHSM) or OM for improving the safety and health of the work environment. • Cooperate with workplace inspections and incident investigations. Management Responsibilities Management must provide the following to promote compliance and foster a good safety culture: • Comply with applicable standards of Cal/OSHA. • Inform employees of the provisions of the IIPP and ensure understanding. • Model and enforce safe work practices for employees and everyone in the work area. • Communicate with all employees about occupational health and safety on an ongoing basis, including conducting routine program meetings which include discussions on safety issues. • Encourage employees to report hazardous conditions, injuries, near misses, and all incidents. • Ensure that positive incentives are in place for continued safety performance and adherence to safety rules. • Follow disciplinary procedures for employees or management who disregard workplace safety requirements. • Train employees in the hazards and respective controls associated with their work area. • Provide recommendations for improving the safety and health of the work environment to the safety committee or upper-level management. • Ensure resolution of safety issues discovered through incident reports, the safety committee, or inspections in a timely manner. • Ensure periodic, documented inspections of work sites. • Conduct performance reviews for employees and managers that include safety performance. The reviews include adherence to the safety rules and procedures outlined in Job Safety Analysis (JSA) and emphasize the positive contributions which employees have made to the safety program. • If given citations by Cal/OSHA, correct the hazards by the given deadline. 4. COMMUNICATION Open communication regarding safety must flow both ways, from management down to employees and from employees up through management channels. At Roux, we encourage all employees to communicate work place hazards to peers and management without the fear of reprisal. Each Roux employee has Stop Work Authority which they will execute upon determination of any imminent safety hazard, emergency situation, or other potentially dangerous situation, such as hazardous weather conditions. Once initiated, workers contact the Project Manager (PM)and/or Project Principal (PP)to provide an immediate update to the situation at hand.Authorization to proceed with work will be issued by the PM/PP after such action is reviewed and resolved accordingly. Roux will use a variety of means to communicate with employees on safety and health issues. The most significant are noted below: • New employee orientation, including discussing Roux H&S policy and philosophy, review of H&S Corporate Management programs, and office emergency preparedness training. • Safety meetings are held monthly. The format of the meetings includes near losses, incidents and other safety messages since the previous monthly meeting, followed by a specified topic, then a Q&A session to clarify information that was presented and to share experiences. • An incident notification flow chart was developed to provide a framework for staff on what to do in the event 1/2019 Corporate Health and Safety Management Program I ROUX 12