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Hwao to william J. Ward -a- December 29, 1978 c. Where to store and how. d. Updating of index to so indicate. This is important as the vault may now contain items which could be removed to 010600 sago, and available storage space for now itow is becoming IIA 4. B. General Iatftsation about the Vault and Filing System 1. 't ot1t is the repository for a large number of valuable ftess. 2. ltsms are supposed to be removed only for the leojth of time needed to sjltke a �Y, :,or to extract data. No one can `tay with certainty this is a4vays. dons. 3. Amass is totally uncontrolled. Anyone can enter, exit, put`itens in, take items out. 4. Inducing and filing method is simple -- basically by alpha name pf the ' Road, Street, subdivision, tract, ' etc . 30 'prob3eins' occtr� however, as for •xawople, items filed as "Road District X", when the search argument is a Road namer and it has not been adequately cross- referenced -on the index card. 5. 'There are too many "Specialised Indexes". it is difficult enough to keep one up to date. There is expressed desire for an accurate up to date index, and a singular index. 6. Engineerinq, through Bob Mullins and Carl Hewdstrom, feet the need for incorporating location coordinates as part of identification and indexing. (This was once included, and dropped). 7. Engineering, through Sukh C:hahal, fools that job number, as well as location coordinates, is of value in the identification. 8. Some items have been "lost" from the vault. ^'f119 is evidently what precipitated Surveyor handi"g their own documAnts, and Flood Control removing all of their materials from the vault. 9. A misfiled document, or index Card, can create a great veal of wasted time and effort. All filinq/refiling (other than Surveyor) should be clone onj% by service center personnel. C. General Inventory of Vault Storage Facilities and Stored Item 1. bile card isWkaxes to: ftads (Surveyor*) alpha* b. pbads, streets, traots, subdivision (awineering) alpha.