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r ' r) 1 <br /> Ms. Maragos -2- November 14, 2003 <br /> were in fact necessary, the Fund will reimburse at reaso lable rates (rates consistent with those <br /> pre-approved). <br /> In order for future costs for corrective action to b part of the expedited reimbursement <br /> process, they must be pre-approved in writing by Fund staff. <br /> All costs for corrective action must meet the req irements of Article 11, Chapter 16, <br /> Underground Storage Tank Regulations in order to be eligible for reimbursement. <br /> • The Fund will review any tasks/costs that go beyond the pre-approved amount to be <br /> determined if the additional tasks and costs are nec ssary and reasonable. However, if costs <br /> exceed the above pre-approved amounts, the Fund will be unable to expedite your <br /> Reimbursement Request. <br /> • The work products must be acceptable to the County. <br /> • If a different scope of work becomes necessary, then you must request pre-approval of costs <br /> on the new scope of work. <br /> • Although I have referred to the Foothill Engineering proposal in my pre-approval above, <br /> please be aware that you will be entering into a private contract: the State of California <br /> cannot compel you to sign any specific contract. <br /> I also want to remind you that the Fund's regulations require that you obtain at least three bids, <br /> or a bid waiver from Fund staff, from qualified firms for all necessary future corrective action <br /> work. If you need assistance in procuring contractor and consultant services, don't hesitate to <br /> call me. <br /> w xPlease remember that it is still necessary to submit the ctual costs of the work as explained in <br /> the Reimbursement Request Instructions to confirm that the costs are consistent with this pre- <br /> approval before you will be reimbursed. Please insurie that your consultant prepares their <br /> invoices to include the required breakdown of costs oi z a time and materials basis, that <br /> invoiced tasks are consistent with the original propos 1, and that reasonable explanations are <br /> provided for any changes made in the scope of work or increases in the costs. When the <br /> invoices are submitted you must include copies of all: <br /> • subcontractor invoices, <br /> • technical reports,. when available, and <br /> • applicable correspondence from the County. <br /> California En vironmental P otection Agency <br /> P.a Recycled Pape <br />