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Xaviers Quality Tires TPID # 1553739 <br /> PENALTY LETTER PROCESS CHECKLIST <br /> Step 1 <br /> In pector prepares: <br /> Penalty Letter Fact Sheet(FS)to determine if the case qualifies for the Streamlined Penalty <br /> Letter or an Administrative Complaint. <br /> a. Does the case qualify for the Streamlined Penalty Letter process? _Yes/_No <br /> YES <br /> In ector prepares: <br /> / Penalty Letter and Stipulated Decision & Order package <br /> Exhibits/Photos <br /> Copies of other documents used for review/verification/research <br /> NO—Refer to the Administrative Complaint Process Checklist <br /> Step 2 <br /> In pector will: <br /> send hard copy of FS and Penalty Letter/Stipulated Decision & Order/Exhibits/Other Documents to <br /> / Supervisor for review <br /> C� save electronic copy of Action/Exhibits and other documents to their specific folder on the S-drive <br /> Update information in WTMS enforcement tab, and set alert with comment of violation <br /> Step 3 <br /> Supervisor will: <br /> In Review Penalty Letter package and makes sure the fines are justified, reports are accurate, and the <br /> exhibits are provided. <br /> d Make sure WTMS is up to date with applicable information <br /> Are changes needed? _Yes/✓No <br /> YES <br /> Supervisor will: <br /> ❑ Send Penalty letter package back to inspector to make'changes and then repeat steps 2 & 3 <br /> -------------------------------------------------------------------- <br /> Inspector will: <br /> ❑ make changes <br /> o return to Step 2 <br /> t� Supervisor will forward Penalty Letter package to Branch Manager and Division Chief for <br /> approval. Division OT will prepare Penalty letter and Stipulated Decision & Order package <br /> for Program Manager's signature. <br /> ❑ Once obtained Division OT will send out Penalty letter and Stipulated Decision & Order via <br /> certified mail and track the progress of the Penalty letter and Stipulated Decision & Order <br /> utilizing the excel spread sheet. <br /> ❑ If returned signed, Division OT will process check to accounting and the Stipulated Decision <br /> &Order to Executive Director and Chair for signatures. <br /> ❑ Final signed copy will be entered into WTMS and info will be updated by appropriate <br /> Supervisor/Inspector. A copy of the Final Stipulated Decision & Order will be sent to the <br /> responsible party. <br /> ❑ If not returned within 30 days, Program staff will prepare an Administrative Complaint for full <br /> penalties and the normal AC process will be followed (see Administrative Complaint Process <br /> Checklist). <br /> CalRecycle WTE Penalty Letter Process Checklist III <br />