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f� <br /> 9'l ♦t�' <br /> 1y' <br /> BP West Coast Products LLC, Assignee -2- <br /> Record keeping During your cleanup project you should keep complete and well organized records of all <br /> corrective action activity and payment transactions. If you are eventually issued a Letter of Commitment, <br /> you will be required to submit: (1) copies of detailed invoices for all corrective action activity performed <br /> (including subcontractor invoices), (2) copies of canceled checks used to pay for work shown on the <br /> invoices, (3)copies of technical documents (bids,narrative{work description,reports), and (4) evidence <br /> that the claimant paid for the work performed(not paid by another party). These documents are necessary <br /> for reimbursement and failure to submit them could impactI the amount of reimbursement made by the <br /> Fund. It is not necessary to submit these documents at this time,however, they will defnitely be <br /> required prior to reimbursement <br /> Compliance with Corrective Action Requirements: In order to be reimbursed for your eligible costs of <br /> cleanup incurred after December 2, 1991, you must have complied with corrective action requirements of <br /> Article 11, Chapter Ib, Division 3, Title 23, California Code of Regulations. Article 11 categorized the <br /> corrective action process into phases. In addition, Article III requires the responsible party to submit an <br /> investigative workplan/Corrective Action Plan (CAP)before performing any work. This phasing process <br /> and the workplan/CAP requirements were intended to: <br /> 1. help the responsible party undertake the necessary corrective action in a cost-effective, efficient and <br /> timely manner; <br /> 2. enable the regulatory agency to review and approve the,proposed cost-effective corrective action <br /> alternative before any corrective action work was performed; and <br /> I <br /> 3. ensure the Fund will only reimburse the most cost-effective corrective action alternative required by <br /> the regulatory agency to achieve the minimum cleanup necessary to protect human health, safety and <br /> the environment. <br /> In some limited situations interim cleanup will be necessary to mitigate a demonstrated immediate <br /> hazard to public health,or the environment. Program regular ions allow the responsible party to undertake <br /> interim remedial action after: (1)notifying the regulatory agency of the proposed action, and; (2) <br /> complying with any requirements that the regulatory agency Imay set. Interim remedial action should only <br /> be proposed when necessary to mitigate an immediate demonstrated hazard.Implementing interim <br /> remedial action does not eliminate the requirement for a CAP and an evaluation of the most cost- <br /> effective corrective action alternative. - <br /> Three bids and Cost Prea roval: Onlycorrective v e action costs required by the regulatory agency to i <br /> protect human health, safety and the environment can be claimed for reimbursement. You must comply <br /> with all regulatory agency time schedules and requirements and you must obtain three bids for any <br /> required corrective action. Unless waived in writing, you are required to obtain preapproval of costs for <br /> all future corrective action work. If you do not obtain three bids or a waiver of the three bid <br /> requirement, reimbursement is not assured and costs may be rejected as ineligible. <br /> �pp <br /> I` <br /> I <br /> f <br /> California En vironmentalProtection Agency <br /> ro <br /> 0$Recvc%dPnper <br />