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older inspection forms should not have been uploaded into WTMS. Below are instructions to correct this issue and a list of affected inspection reports and corresponding TPIDs. Some of the bulleted items are already in practice or were previously known. • Only PDF versions of the online inspection reports are to distributed to the operator using the existing WTMS email functionality(or using alternate means—snail mail--if no email address is available for the operator) after the report is complete. • Paper inspection report forms are out of date, were never updated to reflect changes made in the 2014 rulemaking, and are not be used for official reporting or distributing inspection results to operators. o This was clearly explained during the Spring 2016 roundtables as well as the June/July inspector training webinar and following liaison training. o Recycle existing stocks of the paper inspection forms. • TEA 23 inspection reports that were completed on paper, given out to the Operator, and then uploaded into WTMS need to be corrected and replaced by an electronic-only inspection report. Per CalRecycles' managements request, please complete the following: o Create &complete a new electronic inspection report for each affected TPID for the date they were originally inspected. ■ The new reports shall, in the beginning of the comment field, cite the inspection report number of the paper inspection report that it is replacing, and state clearly that the new report is superseding the old paper report. Highlight this in red. ■ This is our standard procedure for correcting errors in reports already received by operators. o Send the completed replacement report (in PDF format)to the facility electronically by email using the existing WTMS email system (or snail mail if necessary with a cover letter). ■ Add to the e-mail generated by WTMS,or include in the cover letter mailed with a printout of the PDF of the report, a statement that the paper inspection report previously given to the operator is invalid and superseded by the attached electronic inspection report. ■ If the new inspection report is mailed, send a CC to your CalRecycle Liaison, to be uploaded to the Documents tab in WTMS. • When all affected inspection reports have been replaced to electronic format, send me a list of the old report numbers along with the new inspection report numbers and the corresponding TPID numbers. Also indicate on the list whether the report was delivered electronically or sent via U.S. Mail. o The original electronic reports in WTMS will be annotated (by CalRecycle Supervisor)to indicate that they have been superseded and reference the superseding inspection report number. o The original electronic inspection reports(that were created from paper reports that were uploaded into WTMS)will be flagged in WTMS as"not approved for reimbursement" under the TEA 23 grant. 11-1244959 Vtew Add View Approved 1564338 EI Rrim4 Tues V111W16 San Joaquin Count 0.12dr1958 View Add Add Approved 1689904 Tech Truck and Auto 07111M16 San Joaquin Count 11-1244956 View Add Add Approved 1649595 SM Altegre Farms 01109!2016 San Joaquin Count 1;1-1255860 View Add Add Apprcrred 1626897 Califomia Tires&Wtveels 07!0#3M%San Joaquin Count i.1-1255861 Vrew Add View Appro vd 1827453 California Tires A Wheels 07,'0W016 San Joaquin Count 11.1255857 View Add View Approved 1770742 Salvation Army Q710112016 San Joaquin Count Let me know if you have any questions regarding this. Thanks, Kyle Emery Tire Enforcement Section 2