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GUIDELINES FOR SUBMITTING PDF DOCUMENTS TO THE DEPARTMENT OF TOXIC SUBSTANCES CONTROL With the introduction of the Site Mitigation and Brownfields Reuse Program's (SMBRP's) database, EnviroStor, the public can now download and view project related documents online. To provide the public with this vital source of information, please provide a PDF copy of reports, even if a hard copy will be supplied. Due to differences in internet downloading capabilities and resolutions of PDF files, many users have trouble downloading and viewing large PDF files. The following guidelines were created to provide consistency in PDF files and allow most users to access these files. 1) File size: For each file that needs to be uploaded, the maximum file size should be kept to 8 megabytes (MB). if you have a large file, please save large color images (e.g., figures, site photos, maps) and supplemental information (appendices) in separate PDF files. If using a scanner, the scanner resolution should be no more than 200 dpi. 2) Saving and Naming PDF files: If you make any changes to a PDF file, always use the Save As option instead of the Save option when saving. This will produce a smaller file size. It is recommended that the files be named by using an abbreviated site name, report title, date, and, if multiple files are being uploaded, the section of report (e.g., Site_report_section_mmddyy, 968-B1 stAve_PEA_text_072706, etc). 3) Bookmarks: For large reports, bookmarks should be created in the PDF for ease of navigation. For help on creating bookmarks, please refer to Adobe Acrobat Help. 4) FTP server: To submit large files or a group of files that cannot be sent via e-mail, they can be sent to a DTSC staff member via the FTP server. Below are the instructions to submit files via the FTP server: Link: http:llwww,dtsc.ca.aov/database/DTSC FTP_Reguestslindex.cfm i. Provide.Upioad File Information Please provide information about yourself, the recipient, and the name of the computer file to be uploaded. This tells our system: a. to expect and allow your file onto the FTP server, b. to whom the recipient is, and c. to let the recipient know who sent the file ii. Transfer the File: Once your information is provided in the first step, you have 60 minutes to send your file to our server. You will be provided with an FTP location after providing the information. You will be notified upon the successful receipt or failure to receive your file_ For further assistance about submitting PDF files, please contact the appropriate SMBRP Project Manager, or the EnviroStor Help Desk at (916) 323-3400, or by email to EnviroStorOdtsc.ca.goy.