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Equilon Enterprises LLC -2 - MAR 2 0 2012 Claim 18694 contains a material error resulting from fraud or misrepresentation . Reimbursement : You will be required to submit the following information in order to receive reimbursement of costs : ( 1 ) copies of detailed invoices for all corrective action activity performed ( including subcontractor invoices ) , (2 ) copies of technical documents ( bids , narrative work description , reports ) , and ( 3 ) evidence that the claimant paid for the work performed ( not paid by another party) . It is not necessary to submit these documents until an LOC has been issued . Failure to submit the required documents could impact the amount of reimbursement . Do not wait until you receive your LOC to gather this information. Record keeping : All cleanup projects are subject to audit at any time . Maintain an accurate record - keeping and financial management system that provides efficient accountability of all funds used to clean up the site . Records must be retained for at least three years after the final reimbursement , unless there is an ongoing audit . If there is an ongoing audit , the retention period shall be extended until the audit is complete . Compliance with Corrective Action Requirements : In order to be reimbursed for your eligible costs of cleanup incurred after December 2 , 1991 , you must have complied with corrective action requirements of Article 11 , Chapter 16 , Division 3 , Title 23 , California Code of Regulations . Article 11 categorized the corrective action process into phases . In addition , Article 11 requires the responsible party to submit an investigative workplan /Corrective Action Plan ( CAP ) to the regulatory agency before performing any work . Only corrective action costs required by the regulatory agency to protect human health , safety and the environment can be claimed for reimbursement . You are encouraged to take the necessary steps in obtaining the most reasonable , necessary , and cost effective method for your corrective action . Otherwise , reimbursement is not assured and costs may be rejected as ineligible . Please remember that you must continue to comply with your existing regulatory directives , regardless of whether the Fund can issue your LOC . The Fund recommends that you speak with your regulator about how to continue corrective action work , at a smaller-scale , or in a phased approach until funding is available . Electronic Mailing : The Fund encourages all claimants and consultants to sign up for the Fund ' s electronic mailing list to receive updates as they become available : http : //www , waterboards . ca . gov/resources/email subscriptions/ ust subscribe . shtml