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State of.California Department of Corrections and Rehabilitation Memorandum Date: July 17, 2013 To: All Staff Subject: GATE CLEARANCE PROCESS This memorandum delineates the process for requesting gate clearances. Gate clearance requests will be submitted to the following primary designee (1.) or the back-up designee (2) for each state agency: California Department of Corrections and Rehabilitation (CDCR), California Correctional Health Care Services (CCHCS) and Department of State Hospitals (DSH). CDCR: 1. Michael Gomez, Administrative Assistant/ Public Information Officer (AA/PIO) 2. Kim Petersen, Community Resources Manager CCHCS: 1. Deborah Nelson, Administrative Assistant (A) . 2. Shelly Prater, Office Technician DSH: 1. Michelle Bolin, Associate Governmental Program Analyst 2. Sharon Zamora, Hospital Administrator Gate clearance requests must be submitted to the agency designee at least two (2) weeks prior to the requested date of visit using the California Health Care Facility (CHCF) Request for Gate Clearance form (Attachment 1). This form must be completed in its entirety. All gate clearance requests for medical contract personnel will be given priority and handled immediately upon receipt. California Law Enforcement Telecommunications (CLETS) information will be delivered to the AA/PIO no more than 24 hours after being received. The AA/PIO or the Investigative Services Unit (ISU) Lieutenant will receive and make a recommendation for approval or denial within 24 hours of receipt of the CLETS information. In the absence of the AA/PIO or ISU Lieutenant, the Custody Captain or other designee, as determined by the Warden, will assume the responsibility. The agency designee will review the request to ensure that all required information is included. Once reviewed, the designee will deliver the gate clearance to the AA/PIO. The AA/PIO will review the request and deliver the form to a Case Records Supervisor. The Case Records Supervisor or designee will run the CLETS clearance. Once the CLETS clearance is completed, the gate clearance packet, including the CLETS clearance report, will be returned to the AA/PIO. The AA/PIO will deliver the packet to the ISU Lieutenant. The ISU Lieutenant will review the CLETS clearance and provide the results to the AA/PIO. The AA/PIO will develop a list of approved and a list of disapproved requests. The AA/PIO will forward the lists of approved and °r,G�c i s i z Faroe}