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Mr. Gaut -2- July 29, 2002 <br /> what happens in the field, ome costs may not actually be necessary. If the Fund agrees that they <br /> were in fact necessary, the and will reimburse at reasonable rates (rates consistent with those <br /> pre-approved). <br /> In order for future costs for corrective action to be part of the expedited reimbursement <br /> process, they must be pre-approved in writing by Fund staff. <br /> All costs far correct ve action must meet the requirements of Article 11, Chapter 16, <br /> Underground Store a Tank Regulations in order to be eligible for reimbursement. <br /> • The Fund will review my tasks/costs that go beyond the pre-approved amount to be <br /> determined if the addi ional tasks and costs are necessary and reasonable. However, if costs <br /> exceed the above pre- pproved amounts,the Fund will be unable to expedite your <br /> Reimbursement Requ st. <br /> • The work products mi st be acceptable to the County. <br /> • If a different scope of work becomes necessary,then you must request pre-approval of costs <br /> on the new scope of ork. <br /> • Although I have refer ed to the AGE proposal in my pre-approval above,please be aware . <br /> that you will be enter' ig into a private contract: the State of California cannot compel you to <br /> sign any specific cont act. <br /> I also want to remind you that the Fund's regulations require that you obtain at least three bids, <br /> or a bid waiver from Funi I staff, from qualified firms for all necessary future corrective action <br /> work. If you need assista ice in procuring contractor and consultant services, don't hesitate to <br /> call me. <br /> Please remember that it i still necessary to submit the actual costs of the work as explained in <br /> the Reimbursement Re st Instructions to confirm that the costs are consistent with this pre- <br /> approval before you will a reimbursed. Please insure that your consultantprepares their <br /> invoices to include the ro quired breakdown of costs on a time and materials basis, that <br /> invoiced tasks are consis tent with the original proposal, and that reasonable explanations are <br /> provided for any change;made in the scope of work or increases in the costs. When the <br /> invoices are submitted yc u must include copies of all: <br /> • subcontractor invoice , <br /> • technical reports, whi n available, and <br /> • applicable correspon ence from the regulatory agency. <br /> California Ell draBotentel protection Agency <br /> a <br /> :�RecydedPnper <br />