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�PriDt. 1VetwoYk Practices (LDD SP-104-601 ) 11/7/01 8. Reporting and Record-Keeping 8.1 Reporting When a UST is installed, the project engineer in Sprint's engineering department will contact Environmental Health and Safety. Environmental Health and Safety files an official notification and registration form with the state. This form certifies the correct installation of the UST. Federal regulations require the reporting of diesel fuel spills of 25 gallons or quantities that produce a visible sheen on nearby surface waters. All states must comply with this minimum requirement; however, more stringent rules may be applied if desired. Because the reportable standards vary from state to state, Environmental Health and Safety will determine the reporting requirements for the release of any amount of diesel fuel or oil, regardless of the amount and its containment. Note: Strict reporting requirements mandate that spills of reportable quantities be reported to the applicable agency within 24 hours. If site personnel detect a fuel leak of any quantity above or below ground, they immediately take the following reporting and corrective actions. 1. They stop further release, contain the spill, and mitigate safety hazards due to fire and explosion. Note: Use extreme caution; do not endanger yourself or other personnel! 2. Site personnel notify the Building Management Center, who will in tum contact Sprint's Environmental Health and Safety group. Environmental Health and Safety, in conjunction with the legal department, will ensure that all local, state and federal reporting requirements are met. See SNI'-000-803, Hazardous Materials Emergency Response Procedure, for specific reporting requirements. 3. Site personnel notify their immediate supervisor or local management personnel. As required, Environmental Health and Safety will provide additional reports which delineate follow- up actions taken to correct the damage caused by the UST. Thirty days before the permanent closing of a UST, personnel in Environmental Health and Safety will notify the local regulatory authority. Engineering Department personnel, under the guidance of Environmental Health and Safety, are also responsible for closing the UST. 8.2 Record-Keeping The Building Management Center and EH&S maintain records to prove that the facility meets local, state and federal requirements and make these records available to inspectors during their on-site visits. The BMC maintains these records for a site for a minimum of three years(unless otherwise indicated or required by local/state regulation) or as long as the UST is in operation. These documents are required to document the facility's recent compliance status in the following major areas. The field operations personnel may also retain copies of these records if they need a backup. The BMC will provide immediately upon request all records held for inspection. 8.2.1 Leak Detection Performance and Upkeep The BMC and Sprint site representative maintain the following recordson-site for as long as the equipment is in service: 12 Copyright X1999-2001 Sprint Corporation The information in this document is proprietary. Unauthorized disclosure of this information outside Sprint Corporation is prohibited.