|
STATE OF CALIFORNIA 0 0
<br />TRAVEL EXPENSE CLAIM INSTRUCTIONS
<br />(1) MONTHIYEAR: Enter numerical designation of month and last two digits of the year in which the first expenses shown
<br />on the form were incurred.
<br />(2) DATE/TIME: Enter date and time of departure on the appropriate line using twenty -four-hour clock (example: 1700 =
<br />5:00 p.m.). Show time of departure on date of departure, show time of return on the date of return. If departure and return
<br />are on the same date, enter departure time above and return time below on the same line. Where the first date shown is a
<br />continuation of trip, enter "Continuing" above that date, and where a trip is continuing beyond the last date shown, write
<br />"Continuing" after the last date.
<br />(3) LOCATIONS WHERE EXPENSE WERE INCURRED: Enter the name of the city, town, or location when expenses
<br />were incurred. Abbreviations may be used.
<br />(4) LODGING: Enter the actual cost of the lodging not to exceed the maximum amount authorized by current. Department
<br />of Personnel Administration (DPA) regulations, bargaining agreements and detailed in the State Administrative Manual
<br />(SAM) Sections 0721 to 0724. A receipt is required for any expenditure of $25 or more.
<br />(5) MEALS: Enter the actual cost of each meal not to exceed the maximum amount for each meal as authorized by current
<br />DPA regulations, bargaining agreements and detailed in SAM Sections 0761 to 0763. Dinner column is to be used to claim
<br />dinner on regular travel, overtime meals, and long-term, noncommercial and relocation daily meal expenses.
<br />OVERTIME MEAL AND BUSINESS RELATED MEAL: Enter the actual cost of the meal not to exceed the maximum
<br />amount authorized by current DPA regulations, and bargaining agreements. Refer to DPA Management Memos for receipt
<br />requirements
<br />(6) INCIDENTALS: Enter the total actual cost of incidentals not to exceed the maximum amount authorized by current DPA
<br />regulations and agreements.
<br />(7) TRANSPORTATION: Purchase the least expensive round-trip or special rate ticket available. Otherwise the difference
<br />will be deducted from the claim. If you travel between the same points without using round-trip tickets, an explanation
<br />should be given.
<br />(A) COST OF TRANSPORTATION: Enter the cost of cash purchase of transportation. Show how transportation was
<br />obtained if fare was not purchased for cash. Use "CC for credit cam and "C" for cash If transportation was paid by the
<br />State, enter method of payment only. Use "SCC" for State credit card, "TO" for ticket order or "BSA" for billed to State
<br />agency. Attach all passenger coupons and ticket order stubs including the unused portion of tickets, other credit
<br />documents or premiums, where credits or refunds are due to the Slate.
<br />(B) - TYPE OF TRANSPORTATION USED: Enter method of transportation used. Use "R" for railway, "B" for bus, airporter,
<br />light rail, or BART, "A" for scheduled commercial airline, "RA" for rental aircraft, "DA" for department -owned aircraft "PA"
<br />for privately owned aircraft, "PC" for privately owned car, truck or
<br />other privately owned vehicles, "SW for specially equipped vehicle for the handicapped, "SC" for State vehicles, "RC" for
<br />rental vehicles, for taxi, and "BI" bicycle. Supervisors shall not authorize the use of motorcycles on official State business,
<br />and no reimbursement will be allowed for motorcycles.
<br />(C) CAR FARE, TOLLS, AND PARKING: Enter carfare, bridge tolls, and parking charges; attach a voucher for any parking
<br />charge in excess of $6.00 for any one continuous period of parking.
<br />(D) PRIVATE CAR USE: Enter number of miles traveled and amount due for mileage for the use of privately owned
<br />automobiles as authorized by current agreements, regulations, and detailed in SAM Section 0754.
<br />(8) BUSINESS EXPENSE: Claims for phone calls must include the place and party called. If charge exceeds $2.50,
<br />support by vouchers, or other evidence. Emergency purchases of equipment, clothing or supplies, travel expenses of
<br />inmates, wards. or patients of institutions, and all other charges in excess of $ 1.00 require receipts and an explanation.
<br />(9) ENTER TOTAL EXPENSES FOR DAY
<br />(10) ENTER SUBTOTALS TOTALS
<br />(11) PURPOSE OF TRIP, REMARKS OR DETAILS: Explain need for travel and any unusual expenses. Enter detail or
<br />explanation of items in other columns, if necessary Vouchers must be provided for any miscellaneous item of expense.
<br />(12) NORMAL. WORK HOURS: Enter your and endinq normal work hours usinq twenty -four-hour clock (example: 0800 =
<br />
|