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Mr. William B. Look, Jr. -2- DEC 1 8 1991 <br /> Program management charges include all other County costs associated with <br /> initiating and maintaining program operations. Program management charges may <br /> include such costs as space rental , office services and supplies, purchase of <br /> sampling equipment, training costs, and the salary and benefits of support _ <br /> personnel (i .e. , clerical staff, accountant, program supervisor) . Program <br /> management charges also include Regional Water Quality Control Board work. <br /> The program management charges include the work coded with a first digit of <br /> 117" or "4" on the enclosed invoice activity code sheet. As stated in our <br /> letter, there are local and state program management charges. Local agency <br /> program management includes both start-up (program development) and ongoing <br /> activities (program implementation) . State program management includes both <br /> the State Board and Regional Water Quality Control Board (Regional Board) <br /> work. The bill includes Regional Board program management charges, but not <br /> State Board program management. Your client's were billed on August 22, 1991 <br /> for State Board program management costs. <br /> As stated in our invoice cover letter, your client's share of program <br /> management charges depend on how much site-specific time was charged to this <br /> site, compared with all site specific time charged by the local agency. For <br /> example, if 10 hours were charged to this site, and 1,000 hours were charged <br /> to all sites, then your client's share of program management costs would be 10 <br /> divided by 1,000 or one percent. <br /> The following is a breakdown of the costs billed to this site for the billing <br /> periods January 15, 1989 through March 31, 1990 (first period) and <br /> April 1,1990 through June 30, 1990 (second period) . <br /> BILLING SITE PROGRAM PROGRAM REGIONAL SITE <br /> PERIOD HOURS DEV. IMPLE. BOARD SPEC. TOTAL <br /> First 23.4 $538.22 $1,620.27 $604.09 $593.47 $3,356.05 <br /> Second 4.9 $104.55 $ 331 .49 $ 95.60 $126.06 $ 657.70 <br /> Program development, program implementation, and Regional Board (Program <br /> Management) costs are allocated to each site by applying a mathematical <br /> calculation. You may use the enclosed worksheet to calculate the portion of <br /> the program management costs. <br /> As we previously mentioned, your clients were sent an invoice on <br /> August 22, 1991 which covers our State Board program management time. State <br /> Board program management charges cover all activities by State Board staff <br /> which benefit the overall Local Oversight Program management. Examples of <br /> such activities include: general management and administrative support, <br /> accounting, program guidance and implementation, training, general community <br /> relations support, report and proposal writing, contingency planning and <br /> contractor support. <br /> State Board program management also covers all activities by State Board staff <br /> related to the enforcement and cost recovery aspects of the Local Oversight <br /> Program. Examples include receiving and processing invoices and enforcement <br /> documents, preparation and processing of responsible party bills and payments, <br />