SITE INFORMATION AND CORRESPONDENCE

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Mr. Jeff Kaspar - 2 - 41 28 July 2006 3. Quarterly written progress reports required by the CA have not been submitted regularly by the Port (Section IV of the CA). On 7 July 2006, the Regional Water Board received a letter from Environmental Risk Services Corporation (ERS), dated 28 June 2006 and titled Project Update. The letter presents activities that were performed during the first quarter of 2006. However, the Port needs to submit a summary progress report that documents activities that occurred between the time the CA was signed in 2003 and the end of 2005. The Port should also include appropriate submittal dates for these quarterly progress reports in the remediation schedule requested above. For compliance purposes we suggest that the quarterly reports be submitted within one month following the end of the calendar quarter (for example, April 301h, July 30th, October 30th, January 30th) 4. Periodic, regularly scheduled project meetings required by the CA have not been occurring on a routine basis (Section IV of the CA). The project remedial managers should decide on an appropriate meeting frequency and format. Given the scope and complexity of the Rough and Ready Island project, we would anticipate that project meetings every other month should be initially sufficient. The project team can evaluate over time if the meeting frequency should be adjusted as appropriate. 5. Meetings that have taken place have not been well coordinated with both DTSC and the Regional Water Board. The Port's consultants should not be meeting with one agency without the other. In the past, the Port's consultants have met with DTSC on topics that should have had input from the Regional Water Board, and we only found out about the meetings after the fact. We have discussed this at the remedial project managers level. 6. Community Relations Plan (Section 4.7.2 of the CA). This report was due to be prepared and submitted within 60 days of the effective date of the CA. The Community Relations Plan should also be reviewed, and if necessary, revised and updated annually. To date we have not received a copy of the Community Relations Plan, or any annual reviews. Please provide us with a copy of the Community Relations Pian, along with any suggested revisions, by 31 August 2006. 7. Site Control Plan (Section 4.7.3 of the CA). This report was due to be prepared and submitted within 90 days of the effective date of the CA. The Site Control Plan should also be reviewed and, if necessary, revised and updated annually. To date we have not received a copy of the Site Control Plan, or any annual reviews. Please provide us with a copy of the Site Control Plan, along with any suggested revisions, by 31 August 2006. We are requesting that you schedule the meeting referenced above to address these compliance issues as soon as possible. The Port's consultant, ERS has contacted the Regional Water Board and DTSC recently to schedule a meeting during August 2006. This may be an appropriate meeting to discuss these issues with the Port and the project team.