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APP/SSHP Soil Excavation at California National Guard Armory Lodi,California 15.0 LOGS, REPORTS, AND RECORDKEEPING OTIE personnel and all subcontractors shall maintain logs and reports sufficient to document the implementation and execution of the personnel protection program and other relevant areas of this SSHP. This documentation shall consist of medical surveillance files, training files, daily logs, and accident reports. These field forms should be filled out on a regular basis. 15.1 MEDICAL SURVEILLANCE Confidential medical surveillance files are maintained by the OTIE SHM. These files document employee participation in the medical surveillance program and fitness to work on hazardous sites. The Medical Director maintains medical records. Access to these files is controlled by the Corporate SHM. 15.2 TRAINING Documentation of OTIE employee training is maintained in the safety and health training database under the direction of the OTIE SHM. These files document employee attendance, level of training, and follow-up or refresher instruction. Any subcontractor will make documentation of their employees' training available upon request. 15.3 WORK LOGS Daily work histories shall be maintained by the OTIE's SSHO. The daily work histories shall contain: • Date: • Area(s) or site(s) worked; • List of employees by area; • Employee/visitor register; • PPE utilized by employees • Training logs (site-specific/visitor); • Daily safety inspection logs; • Equipment maintenance logs; • Environmental and personal monitoring results, and • Description of special or unusual events or incidents, including all first-aid treatments not otherwise reportable. Any incident resulting in a work stoppage shall be fully documented in a report prepared by the SSHO and submitted to the OTIE's PM. 15.4 ACCIDENT REPORTING In addition to descriptions in the daily log and work stoppage reports, an accident and/or chemical exposure incident shall be investigated, analyzed, and documented in an Accident Investigation Report submitted to the OTIE's PM. This process shall be applicable to both JV employees and all subcontractors. These reports, prepared by the SSHO in consultation with the OTIE's PM, shall contain a full description and analysis of the incident, including exposure work hours and a log of occupational injuries and illnesses (OSHA Form 300 or equivalent, as prescribed by 29 CFR 1904). OTIE 49