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STATE OF CALIFORNIA•DEPARTMENT OF TRANSPORTATION
<br /> POSITION DUTY STATEMENT
<br /> PM-0924(REV 712014)
<br /> CLASSIFICATION TITLE OFFICE/BRANCi(/SECTION
<br /> Staff Services Analyst Division of Equipment/Maintenance& Repair/Shop /32_
<br /> WORKING TITLE POSITION NUMBER EFFECTIVE DATE
<br /> Staff Services Analyst 932-__51.57-
<br /> As a valued member of the Caltrans team, you make it possible for the Department to provide a safe, sustainable,
<br /> integrated, and efficient transportation system to enhance California's economy and livability. Caltrans is a performance-
<br /> driven, transparent, and accountable organization that values its people, resources and partners, and meets new
<br /> challenges through leadership, innovation and teamwork,
<br /> GENERALSTATEMENT:
<br /> In an Equipment Shop, under the general direction of the Highway Equipment Superintendent(s),the incumbent will
<br /> perform the more responsible and complex duties associated with the department's fleet equipment. The incumbent will
<br /> provide analytical and administrative assistance with Microsoft Office tools for equipment management and resource
<br /> issues regarding customer service, statutory inspections, air quality programs, and the State Credit Card Fuel Program.
<br /> Evaluates effectiveness,efficiency and economy of operation and identifies/recommends service improvements.
<br /> Specific duties include:
<br /> TYPICAL DUTIES
<br /> Percentage Job Description
<br /> Essential(EyMarglnal(M)1
<br /> 20% E Assists shop management in the administration of the equipment replacement process by
<br /> independently creating reports with Microsoft Access, Excel,Word, fleet management database,
<br /> Equipment Budget Requests (EBR)for replacement of equipment and Equipment Survey Reports
<br /> (ESR)for removal and sale of replaced equipment. Analyzes and verifies data accuracy of
<br /> replaced vehicles and corresponding assigned status codes developed by the Department to
<br /> monitor replacement of equipment using the fleet database. Identifies data entry errors and
<br /> advises management, recommends corrective action,andmakes needed corrections. Submits
<br /> Equipment Survey Reports to.Headquarters Fleet Management for unanticipated needs based on
<br /> loss of equipment due to accident damage, theft, vandalism or high repair cost exceeding the
<br /> current value. Updates applicable equipment files.
<br /> 20% E Using the information found in the fleet management database, reviews, analyzes, and updates
<br /> equipment asset records. Maintains records for statutory equipment inspections and creates
<br /> equipment compliance status reports in various electronic formats(Word, Adobe, Excel, and
<br /> Access)for monitoring Air Resources Board Periodic Smoke Check, Portable Engine Registration
<br /> Program, vehicle Smog Check programs, and OSHA required equipment safety inspections,
<br /> Analyzes fleet management database records using MS Access, Web based interface, and
<br /> canned reports to verify completion of repairs and ensure compliance deadlines are not exceeded.
<br /> Reports statutory inspection compliance to Shop management and statewide air quality
<br /> coordinator in various electronic formats(Word,Adobe, Excel, and Access).
<br /> 10% E Communicates with Division of Equipment staff, various Caltrans program customers, and vendors
<br /> to.solve logistical issues relating to scheduling and.transporting equipment into and out of the shop
<br /> as well as to and from repair vendors. Reviews equipment repair work orders in fleet management
<br /> database to determine excessive, underreported, or erroneous repair costs.Audits fleet
<br /> management and Staff Central employee labor time input for accuracy,overtime policy
<br /> compliance, and consistent data entry in both systems (FA and Staff Central).Analyzes vehicle
<br /> emission test compliance reports to ensure Bureau of Automotive Repair and Air Resources Board
<br /> compliance, creates compliance status report and distributes to Shop management.
<br /> 10% E Distributes customer satisfaction surveys regarding equipment repair thoroughness and timeliness,
<br /> equipment shop personnel interaction and communication, as well as overall shop services.
<br /> Analyzes survey data, provides survey summaries to Shop management in various electronic
<br /> formats(Word,Adobe, Excel, and Access) and makes recommendations for customer service
<br /> ADA NOtiCe For individuals with sensory disabilities,this.document Is available in alternate formats. For information,call(918)445-1233,
<br /> TTY 711,or write to Records and Forms Management,1120 N Street,MS-89,Sacramento,CA 96814.
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