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POSITION DUTY STATEMENT PM-0924(REV 712014) improvements. 10% E Independently reviews Direct Billing Program repair charges by verifying:work order labor coding, work order costs, coding to identify if the repair was theft,vandalism, accident or Abnormal Equipment Failure(AEF). Also identifies errors in fleet management database and files. Executes amendments or corrections as necessary. Assists management in monitoring of the equipment Preventative Maintenance Program ensuring compliance with State mandated safety inspections by running reports from our fleet management database, analyzing and identifying deficiencies in the areas of overdue inspections, incorrect work order coding,work order costs and completion delays. Reports any areas of concerns to Lead workers and supervisors. 10% M Coordinates Superintendent approved facility repairs that address fire, life, and safety related issues. Communicates verbally and by correspondence with vendors and shop personnel to keep them informed of progress and updates on the repair process or changes in estimated completion dates. Utilizes AMS Advantage(EFTS)records to search eligible vendors, solicits written estimates for repair. Reports repair status and completed project costs.to Shop Superintendent and staff. 05% E Oversees the activities and reporting related to Local Requests for equipment modifications. At the direction of the Shop Superintendent, opens Local Request work orders, schedules work with user and repair staff, obtains bids from commercial vendors,validates program provided resources (coding), ensures accurate vendor billing, and timely completion of Local Requests.Analyzes fleet management data base reports to identify work order repair delays, estimated repair completion status, and equipment availability status. Provides the results and recommendations of the analysis to Shop management, Shop supervision, and Program equipment managers by communicating verbally and providing written reports in various electronic formats(Word, Adobe, Excel), 05% E Independently maintains the Pull Notice Program files to validate employees valid driver license as is required for employees that are required to drive as part of the duty statement in specific positions such as mechanics, enrolling and removing drivers, verifying actions or sanctions imposed on drivers by reviewing reports from the Department of Motor Vehicles and advising shop management. 05% E Independently administers the State Credit Card Fuel Program. Creates and maintains user accounts in the State fuel card on-line system.Analyzes the fuel card monthly transaction report for unknown equipment or invalid charges based on incorrect fuel type for vehicle. Provides information to Shop Superintendent for review/approval and recommends action(s)to address . questionable charges. Prepares finalized reports on fuel usage for DOE personnel, Division of Maintenance staff and other Caltrans programs. 05% M Utilizes Microsoft Office tools including Excel,Access,Acrobat,Word and PowerPoint to maintain and update shop business and operational plans such as Emergency Action Plan, Shop Evacuation Plan, and Security Plan. Researches and analyzes local city/county codes affecting required plans and disseminates information via e-mail to Headquarters staff and shop staff at scheduled shop meetings. "ESSENTIAL FUNCTIONS are the core duties of the position that cannot be reassigned. MARGINAL FUNCTIONS are the minor tasks of the position that can be assigned to others. SUPERVISION OR GUIDANCE EXERCISED OVER OTHERS None KNOWLEDGE,ABILITIES,AND ANALYTICAL REQUIREMENTS _ Principles and practices of general business management, budgetary procedures, modern office methods,forms and equipment. Speaks and writes English at a level required for professional job performance. Knowledge of methods to prepare and document equipment, materials, and cost records; operates calculator, personal computer, prepares clear