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STATE OF CALIFORNIA•DEPARTMENT OF TRANSPORTATION POSITION DUTY STATEMENT PM-0924(REV 7/2014) CLASSIFICATION TITLE OFFICE/BRANCH/SECTION Senior Equipment Materiel Specialist Division of Equipment/Maintenance & Repair/Shop_/32_ WORKING TITLE POSITION NUMBER EFFECTIVE DATE Senior Equipment Materiel Specialist 932-0 -1542- 7 As a valued member of the Caltrans team, you make it possible for the Department to provide a safe, sustainable, integrated, and efficient transportation system to enhance California's economy and livability. Caltrans is a performance- driven, transparent, and accountable organization that values its people, resources and partners, and meets new challenges through leadership, innovation and teamwork. -GENERAL STATEMENT• Designated as a working lead-person, oversees and directs the parts department staff engaged in Equipment Materiel Operations work concerning the purchasing, inventory, disbursement, shipping and receiving of equipment parts, materiel, related equipment and services for the fabrication, maintenance, repair and disposal of mobile equipment. Assists with directing the transport driver. TYPICAL DUTIES: Percentage Job Description Essential(E)/Marginal(M)1 25% E Will assist and provide direction for all purchases made by Equipment Shop Employees. Ensures proper cost coding on purchase documents. Must be familiar with all purchasing regulation outlined in the Materiel Operations Handbook. Will assist personnel to use the proper mode of purchase using Contract Delegation Purchase Order (CDPD) or Cal-card. Must have knowledge of existing Contracts, California Multiple Award Schedule, State Price Schedule, Prison Industry Authority, Master Rental Master Service Agreements and information to implement legal purchases. Will assist in processing CDPO's in a timely manner to comply with the Prompt Payment Act. Will assist with the monthly reconciliation of the Cal-card program in a prompt manner and have purchasing documents into Accounting by the 8th day of each calendar month. Will assist with all invoice-billing problems to bring them to a quick resolve. Will assist with the Cal-card Program to insure the proper use of the card, to assist in timely resolve to all disputed charges, and to immediately report any misuse or fraudulent use of a cardholders card, and to assist in keeping all cardholder information up to date using Account Maintenance Forms, including the cancellation or request of a new card. Assist that all credits and warranty reimbursements are received. Assist with maintaining a vendor price file for all items stocked and purchased in quantity, and update annually. Assist with preparing specifications for materiel and services; solicits bids, negotiate with vendors on price, delivery and quality. Assist with keeping an up to date record of sources for parts, supplies and services required by the shop. Ensure that all parts purchased are of good quality and are promptly delivered. 25% E Assist with the review and approval of all purchasing documents. Assist shop supervisors and field mechanics on proper purchasing methods and the proper manner filling out purchasing documents. Give guidance and train subordinate Equipment Materiel Specialists in procurement and parts department procedures. Develop and train staff by means of on the job training and individual development plans. Responsible for the safe operation of the parts department and employees. Help host semi-monthly tailgate safety meetings covering safety and best management practice related items. Attend quarterly safety meetings and monthly staff meetings. Work closely with shop supervisors, field mechanics and vendors. Initiate and administer formal and informal service contracts. Help administer the safety eyewear program. Help manage materiel recycle programs. Assist with directing the transport driver. Keep the Equipment Materiel Manager II informed of the parts departments' activities and all matters pertaining to the day to day operation. ADA Notice For individuals with sensory disabilities,this document is available in alternate formats. For information, call (916)445-1233, TTY 711,or write to Records and Forms Management,1120 N Street,MS-89,Sacramento,CA 95814.