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needs and recommend substitutions. Rotate inventories on a first -in/ first -out basis. insure proper stock security measures are taken. Maintain proper stock levels in the miscellaneous, ;small parts areas located in the shop, parts room and field mechanic locations. Perform 'periodic physical inventories, spot check high dollar items at the Main Shop and complete ;check at the Field Mechanic locations. Make inspection trips to field locations and report 'your findings on the Field Location review form and keep on file. Maintain proper stock organization in bins, shelving and pallet racks. Make sure all stock is labeled and have :either a labeled bin box or the shelf area is clearly marked. Periodically re -organize stock for ,proper location and, accessibility. Reconcile daily Fleet Management reports against 'receiving and disbursement documents for accuracy. Responsible for the keypunching and coordinating -the input of daily transactions via the computer terminal including direct issue parts, commercial repairs shop stock receipts and disbursements: Review stock reports for -items to add or items that is surplus to our needs or have become obsolete. Arrange for the return or disposal of surplus / obsolete parts and supplies. Remove items from inventory end prepare PSR noting the reason for disposal and the method being used. Responsible ;for the legal disposal of all hazardous waste material and scrap. Log in and assign property 'tag to all new non -expendable equipment. Help conduct yearly computer and non - expendable inventory. t Shipping & Receiving - Oversee the receiving of mobile equipment from headquarters IS hop and direct deliveries from vendors. Work with vendors to correct delivery problems. -Check units against equipment specifications to insure DMV documents are correct. Prepare D E76 "check sheets" on units received and route copies to proper departments. 'Periodically review stock and direct issue, on -order files to insure prompt vendor Fperformance. Contact vendors on date deliveries. Make sure shipments are examined for quantity and quality of merchandise being received. Make sure receiving problems are ;resolved and receiving data is entered into computer system. Make sure items are put away :and stored properly. See that materiel is removed from stock and prepared for shipment. Make sure bills of lading are prepared properly and hazardous materials are properly handied and shipped. T Administrative - Review and approve all purchasing documents. Trains shop supervisors and field mechanics on proper purchasing methods and the proper manner filling out Purchasing documents. Give guidance and train subordinate Equipment Materiel Specialists' lin procurement and parts department procedures. Develop and train staff by means of on the job training and individual development plans. Responsible for the safe operation of the ---% {--} 1parts department and employees. Host semi-monthly tailgate safety meetings covering (safety and best management practice related items. Attend quarterly safety meetings and imonthlystaff meetings. Work closely with shop supervisors, field mechanics and vendors. 'initiate and administer formal and informal service contracts. Administer the safety eyewear program. Help manage materiel recycle programs. Keep the Equipment Materiel Manager ;ill informed of the parts department activities. Clerical - Maintain CDP® logs and Cal -card files for all cardholders. Maintain hazardous _— % {__} waste document files including items returned to the shop for consolidation purposes. -Ensure that all documents are kept on file for the required file retention period set by the 'Department. Ensure that required vendor forms are on file: The Drug Free Workplace Certification, The "Vendor Data Record, and The Vendor Repair Agreement. Help maintain the Vendor Repair Agreement Database.