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CALIFORNIA DEPARTMENT OF TRANSPORTATION <br />DUTY STATEME T <br />CLASSIFICATION TITLE <br />DISTRICTIDIVISIONICIFFICE <br />• - ._ - <br />.. 32 <br />TITLE <br />POSITION <br />OSS9 NUMBERWORKING <br />Equipment Materiel Specialist <br />932- -1552-_ <br />As.a valued member of the California Department of Transportation (Caltrans) team, you make it <br />possible for Caltrans to improve the mobility across California by being innovative and flexible; <br />reporting to work regularly and on time; working cooperatively with team members and others; <br />and treating others fairly, honestly and with respect. Your efforts are important to each member <br />of the team, as well as those we serve. <br />GENERAL STATE ENT: <br />In an Equipment Shop, receives supervision from the Equipment Materiel Manager I / It, and day-to-day <br />direction from the Senior Equipment Materiel Specialist. Performs Equipment Materiel Operations work <br />concerning the purchasing, inventory, disbursement, shipping and receiving of equipment parts, materiel, <br />related equipment and services for the fabrication, maintenance, repair and disposal of mobile equipment. <br />Incumbent must possess a valid class C driver's license. <br />TYPICAL DUTIES: <br />Percentage/Job Description <br />Essential (E)/Marginal (M) <br />%r { j Responsible for the purchasing of equipment parts and materiels for the respective <br />shop by following the purchasing regulations as outlined in the Materiel Services <br />Procedure Handbook. Determines proper cost coding to enter on purchase <br />documents. Determines the proper mode of purchase using Purchase Authority <br />Purchase Order (PAPO) or Calcard. Implements legal purchases utilizing existing <br />Contracts, California Multiple Award Schedule, State Price Schedule, Prison Industry <br />Authority, Master Rental Master Service Agreements and other information. Uses the <br />vendor price file for all items stocked and purchased in quantity, to ensure we are <br />getting the best quality and price on the items purchased. Prepares specifications for <br />materiel and services; solicits bids, negotiate with vendors on price, delivery and <br />quality. Sees all parts and materiel ordered are delivered promptly. Helps the Division <br />of Equipment meet the goals of spending 25% with Certified Small Business <br />Enterprises and 30,E with Disabled Veteran Enterprises. Also responsible for <br />processing all purchase requests through the Enterprise Resource Planning Financial <br />Infrastructure (E -FIS). <br />°lo {i} Processes PAPO's in a timely manner to comply with the Prompt Payment Act. <br />Performs monthly reconciliation of the Calcard purchases and submits purchasing <br />documents to the Division of Accounting by the 8th day of each calendar month. <br />Ensures all invoice -billing problems are brought to a quick resolve. Brings timely <br />resolve to all disputed charges, and to immediately report any misuse or fraudulent <br />use of your cal -card, and to keep all cardholder information up to date using Account <br />Maintenance Forms, including the cancellation or request of new card. Ensures <br />that all credits and warranty reimbursements are received. <br />®% Maintains various materials and supply inventories in the shop parts room, outside <br />storage areas, warehouse, field shop locations and maintenance yards, and ensures <br />adequate inventory is on hand. Determines the timeliness of materiel needs and <br />