COMPLIANCE INFO - Laserfiche WebLink

Home Browse Search

recommends substitutions. Rotates inventories on a first -in/ first -out basis. Ensures proper stock security measures are taken. Maintains proper stock levels in the miscellaneous small parts areas located in the shop, parts room and field mechanic locations. Performs periodic physical inventories, spot check high dollar items at the Main Shop and completes check at the Field Mechanic locations. Makes inspection trips to field locations and reports findings using the Field Location review form to keep on fine. Maintains proper stock organization in bins, shelving and pallet racks. Ensures all stock is labeled and has either a labeled bin box or the shelf area clearly marked. Periodically re -organizes stock for proper location and accessibility. Reconciles daily Fleet Management reports against receiving and disbursement documents for accuracy. Responsible for the keypunching and coordinating the input of daily transactions via the computer terminal including direct issue parts, commercial repairs shop stock receipts and disbursements. Reviews stock reports for items to add or items that are now surplus to our needs or have become obsolete. Arranges for the return or disposal of surplus or obsolete parts and supplies. Removes items from inventory and prepare Property Survey Report noting the reason for disposal and the method being used. Responsible for the legal disposal of all hazardous waste material and scrap. Using the appropriate database, assigns property tag to all new non -expendable equipment. Assists with the conduction of yearly computer and non -expendable inventory. Receives mobile equipment from Headquarters Shop and new vehicle direct deliveries from vendors. Works with vendors to correct delivery problems. Checks units against equipment specifications to insure Department of Motor Vehicles documents are correct. Prepares the Caltrans Equipment Identification form, DME76, "check sheets" on units received and route copies to proper departments. Periodically reviews stock and direct issues, on -order files to ensure prompt vendor performance. Contact vendors on late deliveries, and report all late shipments to your supervisor or lead -worker. Ensures shipments are examined for quantity and quality of merchandise being received; receiving problems are resolved and receiving data is entered into computer system, items are put away and stored properly; materiels are removed from stock and prepared for shipment; bills of lading are prepared properly and hazardous materials are properly handled and shipped. ____°!Q (_} Maintains PAPO logs and Cal -card files for all cardholders and hazardous waste document files including items returned to the shop for consolidation purposes. Ensures all documents are kept on file for the required file retention period set by the Caltrans. Also ensures required vendor forms are on file when using the pre -qualified vendor justification. These include The Drug Free Workplace Certification, The Vendor Data Record, and The Vendor Repair Agreement. Responsible for maintaining the cleanliness of work areas as required. This may include dusting, cleaning, mopping and sweeping. SUPERVISION EXERCISED OVER OTHERS am The ability to learn legal procurement policies, procedures, and limitations as outlined in the materiel operations handbook and in the Department of General Services delegation that is granted to the Division of Equipment, and using the proper cost coding. Knowledge of inventory, stocking, shipping, receiving and disposal procedures, as outlined in the Materiel Operations Handbook. Knowledge of and the ability tolearnautomotive, truck, and heavy equipment parts, accessories, tools and sources of supply.