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STATE OF CALIFORNIA•DEPARTMENT OF TRANSPORTATION
<br /> POSITION DUTY STATEMENT
<br /> PM-0924(REV 7/2014)
<br /> CLASSIFICATION TITLE OFFICE/BRANCH/SECTION
<br /> Equipment Materiel Manager II Division of Equipment/Engineering & Prod/Shop_/32_
<br /> WORKING TITLE POSITION NUMBER EFFECTIVE DATE
<br /> Equipment Materiel Manager II 932-0 -1537
<br /> As a valued member of the Caltrans team, you make it possible for the Department to provide a safe, sustainable,
<br /> integrated, and efficient transportation system to enhance California's economy and livability. Caltrans is a performance-
<br /> driven, transparent, and accountable organization that values its people, resources and partners, and meets new
<br /> challenges through leadership, innovation and teamwork.
<br /> GENERAL STATEMENT:
<br /> Under the direction of a Highway Equipment Superintendent II, III or Equipment Materiel Manager III,
<br /> supervises a staff engaged in Equipment Materiel Operations work, concerning the purchasing, inventory, disbursement,
<br /> shipping and receiving of equipment parts, materiel, related equipment and services for the fabrication, maintenance,
<br /> repair and disposal of mobile equipment. Incumbent must posses a valid class C driver license.
<br /> TYPICAL DUTIES:
<br /> Percentage Job Description
<br /> Essential(E)/Marginal(M)1
<br /> 0% Audits and is responsible for all purchases made by Equipment Shop Employees. Ensures proper
<br /> cost coding on purchase documents. Must be familiar with all purchasing regulation outlined in the
<br /> Materiel Operations Handbook. Must determine the proper mode of purchase using Purchase
<br /> Authority Purchase Order (PAPO) or Calcard. Must thorough knowledge of existing Contracts,
<br /> California Multiple Award Schedules, State Price Schedules, Prison Industry Authority, Master
<br /> Rental Master Service Agreements and information to implement legal purchases. Must process
<br /> PAPO's in a timely manner to comply with the Prompt Payment Act. Must perform monthly
<br /> reconciliation of the Calcard program in a prompt manner and have purchasing documents into
<br /> Accounting by the 8th day of each calendar month. Must oversee all invoice-billing problems to
<br /> bring them to a quick resolve. Must oversee all Calcard Program to insure the proper use of the
<br /> card, to insure timely resolve to all disputed charges, and to immediately report any misuse or
<br /> fraudulent use of a cardholders card, and to keep all cardholder information up to date using
<br /> Account Maintenance Forms, including the cancellation or request of a new card. Ensure that all
<br /> credits and warranty reimbursements are received. Maintain a vendor price file for all items
<br /> stocked and purchased in quantity, and update annually. Prepare specifications for materiel and
<br /> services; solicits bids, negotiate with vendors on price, delivery and quality. Responsible for
<br /> keeping an up to date record of sources for parts, supplies and services required by the shop.
<br /> Ensure that all parts purchased are of good quality and are promptly delivered.
<br /> polo Maintain various materials and supply inventories in the shop parts room, outside storage areas,
<br /> warehouse, field shop locations and maintenance yards, and insuring that there is an adequate
<br /> inventory on hand. Determine the timeliness of materiel needs and recommend substitutions.
<br /> Rotate inventories on a first in/first out basis. Insure proper stock security measures are taken.
<br /> Maintain proper stock levels in the miscellaneous small parts areas located in the shop, parts room
<br /> and field mechanic locations. Perform periodic physical inventories, spot check high dollar items at
<br /> the Main Shop and complete check at the Field Mechanic locations. Make inspection trips to field
<br /> locations and report your findings on the Field Location review form and keep on file. Maintain
<br /> proper stock organization in bins, shelving and pallet racks. Make sure all stock is labeled and
<br /> have either a labeled bin box or the shelf area is clearly marked. Periodically re organize stock for
<br /> proper location and accessibility. Reconcile daily Fleet Management reports against receiving and
<br /> disbursement documents for accuracy. Responsible for the keypunching and coordinating the input
<br /> of daily transactions via the computer terminal including direct issue parts, commercial repairs
<br /> shop stock receipts and disbursements. Review stock reports for items to add or items that is
<br /> surplus to our needs or have become obsolete. Arrange for the return or disposal of surplus/
<br /> obsolete parts and supplies. Remove items from inventory and prepare Property Survey Report
<br /> ADA NOt9C@ For individuals with sensory disabilities,this document is available in alternate formats. For information, call (916)445-1233,
<br /> TTY 711,or write to Records and Forms Management,1120 N Street,MS-89,Sacramento,CA 95814.
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