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POSITION DUTY STATEMENT PM-0924(REV 7/2014) noting the reason for disposal and the method being used. Responsible for the legal disposal of all hazardous waste material and scrap. Log in and assign property tag to all new non-expendable equipment. Help conduct yearly computer and non-expendable inventory. polo Review and approve all purchasing documents. Trains shop supervisors and field mechanics on proper purchasing methods and the proper manner filling out purchasing documents. Give guidance and train subordinate Equipment Materiel Specialists in procurement and parts department procedures. Develop and train staff by means of on the job training and individual development plans. Responsible for the safe operation of the parts department and employees. Host semi-monthly tailgate safety meetings covering safety and best management practice related items. Attend quarterly safety meetings and monthly staff meetings. Work closely with shop supervisors, field mechanics and vendors. Initiate and administer formal and informal service contracts.Administer the safety eyewear program. Help manage materiel recycle programs. Keep the Equipment Materiel Manager III informed of the parts department activities. polo Maintain PAPO logs and Cal-card files for all cardholders. Maintain hazardous waste document files including items returned to the shop for consolidation purposes. Ensure that all documents are kept on file for the required file retention period set by the Department. Ensure that required vendor forms are on file: The Drug Free Workplace Certification, The Vendor Data Record, and The Vendor Repair Agreement. Help maintain the Vendor Repair Agreement Database. polo Oversee the receiving of mobile equipment from Headquarters Shop and direct deliveries from vendors. Work with vendors to correct delivery problems. Check units against equipment specifications to insure Department of Motor Vehicles documents are correct. Prepare Caltrans Equipment Identification (DME76) "check sheets" on units received and route copies to proper departments. Periodically review stock and direct issue, on-order files to insure prompt vendor performance. Contact vendors on late deliveries. Make sure shipments are examined for quantity and quality of merchandise being received. Make sure receiving problems are resolved and receiving data is entered into computer system. Make sure items are put away and stored properly. See that materiel is removed from stock and prepared for shipment. Make sure bills of lading are prepared properly and hazardous materials are properly handled and shipped 1 ESSENTIAL FUNCTIONS are the core duties of the position that cannot be reassigned. MARGINAL FUNCTIONS are the minor tasks of the position that can be assigned to others. SUPERVISION OR GUIDANCE EXERCISED OVER OTHERS Supervises Equipment Materiel staff. Functional Supervision over field mechanics in matters pertaining to stocking and purchasing. KNOWLEDGE, ABILITIES, AND ANALYTICAL REQUIREMENTS A thorough knowledge of: legal procurement policies, procedures, and limitations as outlined in the materiel operations handbook and in the Department of General Services delegation that is granted to the Division of Equipment, and using the proper cost coding; automotive, truck, and heavy equipment parts, accessories tools and sources of supply. Knowledge of inventory, stocking, shipping, receiving and disposal procedures. Understand basic computer operations with the ability to operate mainframe and PC based computers for input and retrieval of information. Follow the procedures as outlined in the Fleet Anywhere/Management manual. Ability to: manage and supervise people; communicate clearly and effectively; exercise patience; write letters, prepare written reports and conduct meetings within your department; handle multiple priorities. Subject to working overtime and variable work shifts. Must be able to work during emergency or declared emergency situations.