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02/27/95 TUE 11:57 FAX 312861220061 KIRKLAND ELLIS ig0US 1 , • A signed copy of the lead regulatory agency letter approving the work plan or CAP. • A complete copy of the Invitation For Bids (IFB) with a list of all firms invited to bid. (The Fund has the discretion to waive the bidding requirement if it is "unnecessary, unreasonable or impossible" to obtain three bids_ If the claimant believes that one of these criteria apply, then a letter explaining the situation should accompany the request for pre-approval.) • Complete copies of all bids or other correspondence received in response to the IFB. • A time schedule for the proposed corrective action. • A detailed project budget. The Fund's staff is available to assist claimants. It is still the claimant's responsibility to prepare IFBs, obtain bids, contract for consultant and contractor services and ensure that corrective action is completed in a timely manner at a reasonable cost. There are many ways, however, in which the Fund's staff, based on its experience reviewing corrective action and its cost, can help claimants with the mechanics of hiring qualified consultants and contractors and managing corrective action and its cost. Lastly, the SWRCB has moved recently to implement the recommendations of the Lawrence Livermore National Laboratory(LLNL) report Recommenda-tioris to Impnoyethe Cleanup Procgss for L—eaking Underground Fuel Tanks. This policy is expected to have a significant impact on soil and ground water cleanups at petroleum UST sites. Claimants who have approved, soil or ground water cleanup work plans that haven't been implemented should reconfirm with the lead regulatory agent,.- that the work proposed is still necessary. Claimants who have not yet submitted work glans covering soil or ground water cleanup work also should be aware, and make their Consultants aware, of the December 8, 1995, SWRCB guidance, attached, regarding the LLNL report. Regardless of the status of your UST corrective action, claimants are urged to request pre-approval of all contracts, whether for investigation or cleanup, for UST corrective action. Assistance and pre-approval of costs can be given only on request. The only way to receive help is to ask for it. Claimants should contact the Fund directly if they have any questions regarding the eligibility of costs before those costs are incurred. It is easy to prevent unreasonable costs from being incurred; it is impossible to prevent unreasonable costs that already have been incurred. Sincerely, Dave Deaner, Manager Underground Storage Tanis Cleanup Fund Program Attachment