ARCHIVED REPORTS_2011_20 - Laserfiche WebLink

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• If the person collecting -the sample does not deliver the samples containers for shipment, the first block for Relinquished By_______, Received By________., must be completed. The samples will be shipped to the laboratory by commercial carrier. The original COC form is placed in the shipping container and the shipping container is sealed prior to being given to the carrier. The carbonless copy of the COC form is sent to the field file. The carrier waybill will serve as an extension of the COC record between the final field custodian and receipt in the laboratory. Upon receipt in the laboratory, the quality control (QC) coordinator or a designated representative opens the shipping containers, compares the contents with the COC record, and signs and dates the record. Any discrepancies are noted on the COC form. • If discrepancies occur, the samples in question are segregated from normal sample storage and the field personnel immediately notified. • COC records are maintained with the project records by becoming part of the data/report package. In addition to initiating the COC form, field personnel are responsible for uniquely identifying (required on the COC form) and labeling samples, providing proper preservation, and packaging samples to preclude breakage during shipment. Every sample label includes the following: • A unique sample number • Sample Location • Sampling date and time • Name of person collecting the sample • Method of sample preservation/conditioning Shipping containers are sealed at the ends with tape prior to shipment. The final step in providing information to the laboratory is the request for analysis. The request for analysis section is completed by the field personnel on the COC record. The request for analysis form is provided so that analytical requirements are defined and sample holding times are not exceeded. A copy of the COC and request for analysis form is maintained in the field data sheet/log. 7.2.2 Laboratory Sample Handling The first step in the laboratory receipt of samples is to complete the log-in form. The QC coordinator or a designated alternate accepts the shipment and notifies the laboratory manager or designated representative of the incoming samples.