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SOP-002 Standard Operating Procedure <br />Field Activity Records <br />Page 4 of 6 Revision No. 1 April 2019 <br />Sharpe Army Depot <br />For each photograph, the following information must be recorded: <br />• Location <br />• Date and time <br />• Photographer <br />• Detailed description of the subject of the photograph <br />• Direction of the photograph (e.g., “taken facing northwest”) <br />• Identification of individuals in the photograph and their affiliation <br />• Photograph number <br />• Mechanical difficulties (if encountered), corrective actions taken, and the results <br />3.3.2 Associated Descriptions <br />A figure, map, or sketch of the site indicating the locations where photographs were taken is useful, especially if before and after photographs are to be taken at different times (potentially by different photographers, although using the same photographer is highly recommended). <br />3.3.3 Video Recordings <br />For video recordings, note the same information as for photographs. Also note the start and stop times on the recording. If the camera is capable of captioning with date, time, and text information to the recorded image, this is recommended. Such a captioning capability aids in later labeling and identifying the photographs or video recordings. Label the video cartridge. <br />Photographs and/or video recordings should be taken with a camera-lens system having a perspective similar to that afforded by the naked eye. Telephoto or wide-angle shots are to be avoided unless previously approved by the client. <br />Most video cameras offer the cameraperson, or an accompanying field technician, audio recording capability that can be used to provide a running commentary on the activities recorded. This information is not a substitute for hard-copy documentation in a logbook (wind blowing across the microphone or technical difficulties may render the sound inaudible). Commentary should be pertinent and succinct. <br />3.4 Post-Operation <br />3.4.1 Field Logbook <br />At the conclusion of a task, or when a logbook has been completed, it will be submitted to the Field Manager/Task Leader for filing in the Project File. <br />3.4.2 Visual Recording Equipment <br />Cameras will be returned to the location designated by the field task leader in the field office (the camera and film must be kept in a temperature and humidity controlled environment when not in use; camera batteries may need to be recharged overnight). Film and developed photographs should be protected from unnecessary exposure to light (to avoid fading), and video recordings must be protected from magnetic fields. The video cartridge must be labeled.