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supervisor will ENSURE that the WORKPLACE VIOLENCE INCIDENT REPORT FORM is completed. This reporting requirement must be adhered to without exception for all incidents involving threats and assaults. The Director of Public Works, or their designee, will, upon receiving notification, determine the extent to which they will or will not become involved in the matter. In those cases where an employee has been the victim of a threat or assault perpetrated by his or her supervisor,the employee will report the incident to the manager of the supervisor concerned, who will immediately report the incident to the Director of Public Works, or their designee, ✓ Immediately following an incident, all parties to the incident should be interviewed and written summaries prepared. In addition, every effort should be made to get witnesses, including the participants, to make a written statement. In most instances of actual physical violence, if possible and with employee's permission,take photographs of the employee's injuries. ✓ Any employee found to be responsible for a threat or assault is to be immediately placed in a non-duty status (the Director of Public Works or designee must approve) pending further investigation of the matter. ✓ If the situation does not appear dangerous,take the following actions: o Separate employees involved and isolate until interviewed; interview all employees who have information concerning the incident immediately(individually) while impressions are still fresh in their minds; o establish circumstances leading to the incident; 0 obtain written statements from each witness; and o do not allow witnesses to discuss what happened with each other before preparing the statements. ✓ If the situation involves a non-employee, and management is unsuccessful in diffusing the situation, ask the person to leave. If they refuse to leave contact 9-911 o Reminder: The employee is responsible for reporting the violation to their immediate supervisor or management. Management is responsible for completing the report form. If the employee fails to write a statement, this action does not negate managements' responsibility to report and investigate. o The Director of Public Works, or their designee, may convene members of the San Joaquin Threat Assessment Team (STAT), as necessary in the judgment of the Director, in order to use their expertise to assess the seriousness of any situation reported by members of the Leadership Team. The STAT will make San Joaquin County Department of Public Works County of San Joaquin Dept of Public Works IIPP Rev 2020-01-31.docx P a g e 144