SITE INFORMATION AND CORRESPONDENCE

Home Browse Search

10/16/95 15:39 UST CLEANUP FUND + 912094640138 NU. 112 Ulm 5/24/94 UST FAR Account It is important to note, when entering into an oral contract, that the State Nater Board will not indemnify a contractor. Also, the minimum time allowed for invoice payments should be fifty (50) calendaF days, except for small businesses. Small businesses will be paid in accordance with California Government Code, Title 1, Section 926.15. r Within one week following an oral contract, the Regional Water Board shall submit a written confirmation of the oral contract and the site-specific information requested in the Funding Criteria Section of the APU, to the Chief, DCWP. When it is feasible to do so, written contracts should be prepared. Written contracts are preferable because they specifically define the scope of work and method of payment, and they address liability issues. Contract disputes can be minimized with written contracts. The LIA shall procure emergency services in accordance with LIA procurement requirements. A copy of all LIA agreements, and the site-specific information requested in the Funding Criteria Section of the APU, must be submitted to the DCWP. No invoices will be paid until this information has been submitted. In addition, LIAs should be aware that they are required to maintain $1,000,000 in liability insurance in a form satisfactory to the Department of General Services, Office of Risk and Insurance Management. An agency can self-insure. A copy of the insurance policy or certificate of self-insurance, showing that hazardous activities are covered, must be submitted to the DCWP's EAR Account designated Contract Manager before any payments can be made. All written contracts must be processed through the State Water Board Contracts Office before invoices can be paid. The Contracts Office will ensure that the contracts meet the requirements of State contract law. These contract requirements are set forth in Administrative Procedures Manual , Section 3.1. Non-Emergency Funded Sites: For LIA sites, a contract between the State Water Board and the LIA is required before any costs can be incurred. A boilerplate contract has been developed for this purpose. A description of the proposed scope of work, an estimated budget and proof of insurance is required before the Contract can be initiated. Also, a LTA Resolution, authorizing the LIA to enter into the contract, is required before the contract can be approved. The LIA Resolution must include: a. Wording to authorize all future amendments so that a resolution is not required for each amendment; b. The exact dollar amount of the contract, not to exceed the approved amount of funding; and c. The title of the person authorized to sign the contract. When procuring required services, the Regional Water Boards and LIAs shall comply with all applicable public contract requirements. for any actions other than emergency action. EAR Account contracts may include provisions for -10-