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APR-30-97 09:58 AM RODGERS CONSTRUCTION 209 464 5782 P.02 STATF OF CALIFDFINIA PETE WILSON.Governor STATE WATER RESOURCES CONTROL BOARD PAUL R BONDERSON BUILDING .' 901 P STRE'..T PO BOX 100 SACRAMENTO, CA 95812 0109 (91 o) 227-4410 (910) 227-45t0 (FAX) UNDERGROUND STORAGE TANK CLEANUP FUND (USTCF) REIMBURSEMENT REQUEST-SUPPORTING DOCUMENTATION GUIDANCE The Fund continues to receive reimbursement requests which lack sufficient detail resulting in claimants not receiving full reimbursement for which they may be eligible. More importantly, claimants who do not provide adequate documentation to support their pay requests typically encounter delays in having their requests reviewed while additional information is being requested On September 20, 1993, we distributed several thousand copies of our guidance on this subject. This current document is intended to augment that guidance and expedite the reimbursement process for claimants by defining what the Fund means by "supporting documentation." The use of this guide is highly recommended if claimants want their pay requests processed in the shortest possible times. Reimbursement requests submitted to the Fund for review must have narrative corrective action work descriptions that reflect claimed charges. In this regard, we offer the following guidelines. A CAREFULLY READ AND FOLLOW THE REIMBURSEMENT REQUEST INSTRUCTIONS ATTACHED TO YOUR LETTER OF COMMITMENT The Fund requires documentation that is included in the 'Reimbursement Request Instructions." Subcontractor invoices are required for all claims. Drilling, laboratory, remediation equipment, and other outside services are some of the services that are separately invoiced Important points to remember about equipment usage: 1) The Fund will not pay for the purchase of equipment unless it is more cost effective that renting or leasing. 2) Where equipment is purchased, the Fund will pay for necessary usage only. The salvage value must be credited to the purchase price (for reimbursement purposes). 3) Copies of leasing agreements, rental contracts, or purchase receipts must be included with requests.