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Mr. Smith -2- February 13, 2003 <br /> # Task Amount Pre-Approved Comments <br /> Labor rate reduced to $105/hr <br /> 7 Project Management 6,300 refer to Fund Cost Guidelines). <br /> F <br /> TOTAL PRE-APPROVED $213,320 <br /> Be aware that this pre-approval does not constitute a decision on reimbursement: necessary (as <br /> determined by the Fund) corrective action costs for work directed and approved by the San <br /> Joaquin County Environmental Health Department(County) will be eligible for <br /> reimbursement at costs consistent with those pre-approved in this letter. However, depending on <br /> what happens in the field, some costs may not actually be necessary. If the Fund agrees that they <br /> were in fact necessary,the Fund will reimburse at reasonable rates (rates consistent with those <br /> pre-approved). <br /> In order for future costs for corrective action to be part of the expedited reimbursement <br /> process, they must be pre-approved in writing by Fund staff. <br /> All costs for corrective action must meet the requirements of Article 11, Chapter 16, <br /> Underground Storage Tank Regulations in order to be eligible far reimbursement. <br /> • The Fund will review any tasks/costs that go beyond the pre-approved amount to be <br /> determined if the additional tasks and costs are necessary and reasonable. However, if costs <br /> exceed the above pre-approved amounts, the Fund will be unable to expedite your <br /> Reimbursement Request. <br /> • The work products must be acceptable to the County. <br /> • If a different scope of work becomes necessary,then you must request pre-approval of costs <br /> on the new scope of work. <br /> • Although I have referred to the GPE proposal in my pre-approval above, please be aware that <br /> you will be entering into a private contract: the State of California cannot compel you to sign <br /> any specific contract. <br /> I also want to remind you that the Fund's regulations require that you obtain at least three bids, <br /> or a bid waiver from Fund staff, from qualified firms for all necessary future corrective action <br /> work. If you need assistance in procuring contractor and consultant services, don't hesitate to <br /> call me. <br /> Please remember that it is still necessary to submit the actual costs of the work as explained in <br /> the Reimbursement Request Instructions to confirm that the costs are consistent with this pre- <br /> approval before you will be reimbursed. Please insure that your consultant prepares their <br /> invoices to include the required breakdown of costs on a time and materials basis, that <br /> California Eaviroumenta/P.ratection Ageflcy <br /> 0,R"Y,*dPW, <br />