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Corrective Action Statements <br /> Item#115 Repeat violation, Class II. CCR 66262.40(a) failed to keep signed copy of manifests from the <br /> designated facility for three years. <br /> Manifest numbers: <br /> -009811811FLE (12/21/2016) <br /> -005895359SKS(4/19/2017) <br /> were found without a signed off copy from the destination facility. <br /> Manifest numbers: <br /> -005329963SKS(3/16/2016) <br /> -005522197SKS(7/19/2016) <br /> were not found on site. <br /> Hazardous waste generators shall retain copies of all manifests signed off by the destination facility on <br /> site for three years and have them readily available for review. If the generator did not receive a copy <br /> of the manifest with the handwritten signature of the owner or operator of the facility to which the <br /> generator's waste was submitted within 35 days of the date the waste was accepted by the initial <br /> transporter,the generator shall contact the transporter and/or the owner or operator of the designated <br /> facility to determine the status of the waste. <br /> If the generator did not receive a copy of the signed off copy of the manifest within 45 days of the date <br /> that the waste was accepted by the initial transporter,the generator shall submit an Exception Report <br /> that includes a legible copy of the missing manifest, and a cover letter signed by the generator <br /> explaining the efforts to locate the hazardous waste and the results of those efforts. Exception reports <br /> shall be submitted to: <br /> DTSC Report Repository <br /> Generator Information Services Section <br /> P.O. Box 806 <br /> Sacramento, CA 95812-0806 <br /> Immediately locate a copy of the missing manifests or prepare and submit an exception report to DTSC. <br /> Submit to the EHD a copy of the signed off copy of the manifests or a copy of the exception report <br /> submitted to DTSC. <br /> Manifests mentioned above were located and digital copies can be found as attachments to this submittal. <br /> Signed off copies of listed manifests has been sent to the DTSC. To prevent recurrence, we have established <br /> a calendar reminding system to track each manifest after the shipment has left the facility. We have also <br /> established an improved electronic recordkeeping system, so that manifests are easier to access in the <br /> time of inspection. Additionally, we will conduct a refresher-training to employees that are involved with <br /> manifest paperwork, to ensure the appropriate documentation is provided to the EHS Coordinator <br /> promptly. Lastly, we will set up the electronic manifest submittals with the DTSC. <br /> Page 3 of 8 <br />