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TOEROEK SOP No.017,REv.2 ASSociATE5,INC RECORDING OF NOTES IN FIELD LOGBOOK PAGE 3 • All field activities, meetings, photographs, and names of personnel must be recorded in the site logbook. • Each logbook pertaining to a site or subsite should be assigned a serial number based on the date the logbook is issued to the project manager. The first issued logbook should be assigned number 1,the next issued logbook assigned number 2, and so on. The project manager is to maintain a record of all logbooks issued under the project. It is recommended that the serial number be the contract number,task order (TO) or work order number,followed by a sequential number. If a single TO includes multiple facilities or sites, consider adding a designator to the logbook serial number. • All information must be entered with a ballpoint pen with waterproof ink. Do not use pens with "wet ink," because the ink may wash out if the paper gets wet. Pencils are not permissible for field notes because information can be erased. The entries should be written dark enough so that the logbook can be easily photocopied. • Do not enter information in the logbook that is not related to the project.The language used in the logbook should be factual and objective. Refrain from subjective statements (e.g., "it is cold today"and instead record the approximate temperature at points throughout the day), but professional opinions used should be included. • Begin a new page for each day's notes. • Write notes on every line of the logbook. If a subject changes and an additional blank space is necessary to make the new subject title stand out, skip one line before beginning the new subject. Do not skip any pages or parts of pages unless a day's activity ends in the middle of a page. • A drawing (e.g., a map), table (e.g., water quality parameters, sample tables, daily visitor or conversation log), photo log, or other documentation that can be effectively grouped but is not necessarily uninterrupted can be placed on a separate page. Ensure that the time of each occurrence is recorded. • Draw a diagonal line that is signed and dated on any blank spaces of four lines or more to prevent unauthorized entries. Draw this line at the end of each day remembering that each day's activities must start on a new page. 2.2 LOGBOOK FORMAT The layout and organization of each field logbook should be consistent with other field logbooks. Guidelines for the cover, spine, and internal pagination are discussed below. 2.2.1 Format of Field Logbook Cover and Spine Write the following information in clear capital letters on the front cover of each logbook using a Sharpie®, Rite-in-the-Rain® or similar type of permanent ink marker. • The serial number of the logbook (assigned by the project manager)