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4 <br /> GWADC Clarification <br /> Page 2 of 4 <br /> Situations have arisen wherein which EHD and COS disagree on certain issues. <br /> Better communication will help, but not necessarily solve all disagreements to both <br /> agencies satisfaction. <br /> The following are recent issues that have arisen during this Project, EHD's position on <br /> these issues, proposed solutions, and EHD requirements: <br /> COMMUNICATION GAPS <br /> Since there are many people involved with the Project (several administrative COS <br /> personnel, one field COS person, contracted operators) it has been difficult to ensure <br /> that all involved are informed of EHD concerns and requirements. Information given <br /> during inspections has not reached all the involved personnel and <br /> problems regarding the landfills/Project were not solved. <br /> In order to facilitate better communication, EHD will continue to call COS and the <br /> operator and inform both parties of the date and time of monthly inspections; City <br /> and operator personnel are encouraged to participate, as always. All information, <br /> observations, and EHD requirements will be recorded on inspection forms and <br /> mailed, faxed, or hand delivered to Bob Murdoch or Phil Nesperos (COS) and also to <br /> the operator Phil Giambastiani (Gambi Enterprises). <br /> A weekly phone call to EHD from a COS designated Project contact is recommended <br /> to convey Project plans, changes, or other information. This would enhance <br /> information flow and clear up any miscommunication problems. Written addendums <br /> from COS will be necessary at times to clarify the Project plan. <br /> TARP USE AT AUSTIN RD. LANDFILL (ARL) <br /> GWADC plan clearly states that prior to tarp use at ARL verbal approval must be <br /> obtained from EHD. Since this has not happened consistantly and thus varies from <br /> the plan, EHD has questioned the tarp use and the intent of the Project. The tarp has <br /> not been approved for wet weather use and no plan has been received by EHD to re- <br /> evaluate this material for wet weather use. <br /> Since it has been difficult for COS to follow the verbal notification procedure and tarp <br /> and GWADC are being used together, EHD requires a written addendum to the <br /> original GWADC plan providing more information on the demonstration Project. This <br /> plan should include information, such as when and how the tarp will be used, how <br /> many consecutive days it will be used, intent for demonstrating tarp, etc. <br />