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LEA Advisory 20 Attachment- Inspection Guidance for SW Landfills Page 15 of 52 The inspector should check the files to learn when a Periodic Site Review (PSR) was last filed. If more than five years have passed, it is a violation. A final closure and postclosure maintenance plan would serve as the PSR if the site has recently ceased operations. 17616 Report of Disposal Site Information Each operator of a disposal site or facility, as defined in Public Resources Code sections 40121 and 40122, must file with the enforcement agency a Report of Disposal Site Information, unless the operator believes that the facility is exemptible. If so, the operator must file with the enforcement agency sufficient information of the types contained in a full Report of Disposal Site Information to establish that an exemption should be granted. (See section 18222 of the Title for content requirements of the Report.) The information contained in the Report shall be used by the enforcement agency to help determine conditions to be placed in the solid waste facilities permit and to determine whether a permit should be issued. The operator must file amendments to the Report whenever necessary to keep the information contained in it current. The inspector should read and become familiar with the most recent and/or governing RDSI(the governing RDSI is the one specifically referenced in the most current SWFP that has been concurred with by the Board)before going to a site. The inspector should bring the working file with a copy of the RDSI along on the inspection. The most recent RDSI and amendment(s) must reflect current site operations as evaluated during the inspection. If changes have been made, an amendment(s) which keeps RDSI information current must be filed. Documentation of receipt by the EA is needed to prove filing. When applying 17616, the inspector should record all discrepancies between the most recent RDSI (and any amendments) and actual design and operations in their field notes. If the most recent RDSI is not the governing RDSI, this should be stated in the inspection report. It should also be explained that the most recent RDSI and any necessary amendments must be incorporated into the SWFP. Section 17616 requires that amendments to the RDSI be filed,but it does not require that they be concurred with by the Board. The RDSI need not duplicate information contained in the Report of Waste Discharge (ROWD) or Waste Discharge Requirements (WDRs). 17636 Weight/Volume Records Each site operator shall maintain records of weights or volumes accepted in a form and manner approved by the Enforcement Agency. Such records shall be accurate to within 10 percent and shall be adequate for overall planning purposes and for the specific purpose of forecasting the rate of site filling. If a site has scales,the accuracy of records is simple to calculate since records are maintained by weight (i.e., tare vs. total weight). Tare is defined as the weight of a vehicle deducted from the total weight (vehicle and load) to determine the weight of the load. At sites without scales, where cubic yardage is converted to tonnage, it is important that the operator provide reasonable documentation verifying accuracy. If cubic yardage is converted to tonnage for record keeping, the site operator must be able to supply a conversion factor or conversion procedure that can be justified. If the facility waste input figures are in cubic yards and no conversion factor exists for determining tonnages, the following conversion factors may be used for the purposes of the inspection: http://www.ciwmb.ca.gov/pe/advisory/20/attach20/20attch l.htm 8/11/98