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DKD Property Management Company Personnel &Management Policies OPERATIONAL PROCEDURES MANUAL Section 615. Part I Page 2 of 7 1. Check "N/A:' for each line item if it is not applicable to the Apartment Community; or Check "OW if there is no hazard or deficiency; or, Record the deficiency, recommended corrective action and a target date within the "NEEDS CORRECTION/COMMENTS" column or section. 2. Correct any minor deficiencies that can be corrected on the spot and record the correction in the "RESPONSE/CORRECTIVE ACTION TAKEN" section of the report, along with the date of completion and supervisor initials, (e.g., "Replaced the drain cover. 10/10/18 DU etc.). 3. Sign and date under"INSPECTED& PREPARED BY". Review The Property Manager and Lead Maintenance Technician will review the report together and prioritize the repairs according to the degree of the hazard and the Apartment Community budget for completion within 15 days from the date of the inspection. Note: Correction of hazards that pose an immediate threat to the health or safety of persons or property must be corrected or eliminated immediately. If it will cost more than $200, immediately contact the Regional Property Manager for advice and approval. 1. If there are minor deficiencies that are not an immediate threat to the health or safety of persons or property,* however, must be approved by the Regional Property Manager due to the cost of repairs, email or forward a copy of the applicable page(s) of the Safety & Hazard Inspection Report to the Regional Property Manager for input andlor approval. IMPORTANT.• Only the Regional Property Manager, Director of Property Management, Vice President, COO or Vice President, CFO may defer the correction of a deficiency. 2. Generate a service request for all deficiencies noted on the Safety & Hazard Inspection Report. Schedule and complete or assign the correction of deficiencies as agreed upon or approved within 15 days from the date of the inspection. Note the date the correction is made under"RESPONSE/CORRECTIVE ACTION TAKEN" and complete the service request in OneSite. 3. Once all the deficiencies have been corrected (except for any non-urgent deferred deficiencies approved by the Regional Property Manager), attach copies of completed work orders to the original Safety and Hazard Inspection Report. 4. Sign and date under"REVIEWED BY". 5. Scan and email the original Safety & Hazard Inspection Report with attached documentation to the Regional Property Manager. File the original report in the Apartment Community Safety& Hazard Inspections file. Corporate Approval DKD OPM 1 03/01/19