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DKD Property Management Company Personnel &Management Policies <br /> OPERATIONAL PROCEDURES MANUAL Section 615. <br /> Part I Page 4 of 7 <br /> The Director of Property Management and Regional Property Manager will review the report <br /> together and prioritize the repairs according to the degree of the hazard and the Apartment <br /> Community budget. The repairs should be completed within 30 days from the date of the <br /> inspection, unless an extension has been approved. <br /> Note: Correction of hazards that pose an immediate threat to the health or safety of <br /> persons or property must be corrected or eliminated immediately. If the cost will be in <br /> excess of $5,000, immediately contact the Vice President, CFO, or Vice President, COO <br /> for input and/or approval. <br /> If there are minor deficiencies that are not an immediate threat to the health or safety of <br /> persons or property, however, must be approved by the Vice President, CFO or Vice President, <br /> COO due to the cost of repairs, email or forward a copy of the applicable page(s) of the Safety <br /> & Hazard Inspection Report to the supervisor for input and/or approval. <br /> Based on the discussion with the Regional Property Manager, the Director of Property <br /> Management will electronically sign and date the scanned Safety & Hazard Inspection Report <br /> under"REVIEWED BY" and email back to the Regional Property Manager. <br /> The Regional Property Manager will: <br /> 1. Prepare written instructions to include target completion dates. <br /> 2. Forward the scanned copy of the Safety & Hazard Inspection Report to the Property <br /> Manager and/or Lead Maintenance Technician and retain the original report for follow-up <br /> purposes. <br /> Upon receipt of the Safety & Hazard Inspection Report the Property Manager and/or Lead <br /> Maintenance Technician will: <br /> 1. Generate a service request for all deficiencies noted on the Safety & Hazard Inspection <br /> Report. Schedule and complete or assign the correction of deficiencies as instructed by the <br /> Regional Property Manager within 30 days from the date of the inspection. Note the date <br /> the correction is made under "RESPONSE/CORRECTIVE ACTION TAKEN" and complete the <br /> service request in OneSite. <br /> 2. Once all the deficiencies have been corrected (except for any non-urgent deferred <br /> deficiencies approved by the Director of Property Management), attach copies of completed <br /> service requests to the Safety & Hazard Inspection Report, and scan and email to the <br /> Regional Property Manager and Director of Property Management. File a copy of the report <br /> in the Apartment Community Safety& Hazard Inspections file. <br /> Upon receipt of the Safety & Hazard Inspection Report, the Director of Property Management <br /> will review it with the documentation for completeness and to assure that all deficiencies have <br /> been corrected. <br /> 1. If there are any corrections to deficiencies overlooked or documentation missing, provide <br /> instruction to, or request information from the Regional Property Manager. <br /> DKD OPM 1 03/01/19 <br />