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Fieldwork Documentation Field Standard Operating Procedure SWE-FSOP-001;Revision 1 Ahtna Southwest Environmental Operations 3.0 Equipment List [PFAS Project]: Products containing waterproof features (e.g., Post-it-notes, waterproof coated paper) cannot be used on per-and polyfluoroalkyl substances (PFAS) projects. • Applicable field forms [PFAS Project]: Work activities will be maintained on loose paper(PFAS-free) secured on Masonite or aluminum clipboards. Plastic clipboards, binders, or spiral hard cover notebooks are not acceptable. • Bound, waterproof field logbook (FLB; e.g., Rite in the RainT"' or similar) with pre-numbered consecutive pages for field documentation or notepad [PFAS Project]: Use field logbook made of standard/loose plain paper(non-weatherproof), held together by an aluminum or Masonite field clipboard. Alternatively, a spiral-bound notebook with non-weatherproof paper and/or cover can be used. • Waterproof, indelible pens/markers in black or blue ink [PFAS Project]: Ball-point pens: do not use markers,felt pens, or pens with water resistant ink • Digital camera/video, cell phone, or other devices capable of digital imagery • Electronic device(s)for recording and storing field-related data (e.g., data loggers and GPS units) • Batteries and charging blocks 4.0 Procedures This section describes various mechanisms of recording documentation, including requirements and procedures. Before fieldwork,each project should define project instructions that identify the mechanism for documentation. The instruction is intended to promote procedural consistency, defined roles and responsibilities, and common language across project teams, promoting efficient reviews and cross-team utilization and training. Once established, project staff shall follow the project instruction. 4.1 Document Control and Storage 4.1.1 Project File While in the field,the fieldwork documentation project file is managed by the FTL and consists of: • Written records: FLB/notepads, field forms • Digital/electronic records: photos, videos, GPS records • Downloads from electronic devices such as data loggers The PL is responsible for providing the location and details for storage.All field documentation is a part of the project file and should be maintained with safe document handling and archiving procedures. Hardcopy documentation and digital files are official records of fieldwork. Scans of official records are helpful for ease of access to project information and generating reports but are not official records. Page 7 of 15