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Fieldwork Documentation Field Standard Operating Procedure SWE-FSOP-001;Revision 1 Ahtna Southwest Environmental Operations 4.2.4 References to Locations This section applies to new locations. Established locations are referred to by the location name or code. Previously established locations are typically shown on site maps/figures. Whenever an activity (sample collection, field measurement/monitoring, etc.) is performed at a new location (i.e.,the location has not been surveyed and shown in a figure), mark the location with a survey stake or similar marker, a detailed description of the location must be recorded in the FLB/notepad or field form and accompanied by a photo, sketch, or point on an attached map as part of the daily field documentation package (sketches with accompanying photographs when appropriate, with north arrow and approximate scale). Record unusual site physical conditions or signs of contamination such as oily discharges, discolored surfaces, unusual odors, dead or distressed vegetation, including types of plants, if possible. 4.3 Notepads When notepads are used, the requirement and procedures for the FLB (Section 4.2) also apply to the notepad documentation. 4.4 Field Forms Field forms are used in addition to FLBs/notepads. Field forms are activity-specific and may be completed for each location/sample/well, etc., or one per field event as appropriate. Each form contains a heading block to bind the field form to the FLB/notepad. Field forms augment but do not replace the FLB/notepads. Avoid duplicating information recorded in the FLB/notepad and field form. The forms include space (check box, table cell, and underlined space) for recording the information necessary for the project to ensure complete and proper information is recorded. Each space must be completed on a field form, and if not needed, then struck out or listing "not applicable." Blank space can be misunderstood as missing information.Version-controlled template files of the forms are stored in the M:\Environmental\Quality Control Procedures\SWE Field Forms. Field forms may be modified for project-specific use with the SWE Quality Assurance Manager's approval. All unbound data documentation is a part of the field records and should be maintained with safe document handling and archiving procedures. These records should be recorded in the same manner as notes in the FLB/field notpad using black or blue waterproof, indelible ink, and on weatherproof paper as necessary (projects testing for PFAS cannot use products with fluorinated constituents). 4.5 Field Documentation Data Package After a short-term,specific event(e.g.,well installation,sample collection, landfill inspection,and similar), copies of the FLB pages and hardcopies of loose-leaf documentation and relevant correspondence(emails and phone records) should be organized assembled into an event-based data package. The package should include a cover page listing the Installation/Site, project number, and event description. The PL is responsible for the safe storage of the data package until project closeout.A copy of the package should be scanned and saved in the m:\\drive project folder. The scan file could replace other scanned files described in the project instructions (Section 4.0). Page 14 of 15